Ok so here's the issue I'm dealing with...
The first audit we had for SQF we passed no problem. I had set up the paperwork into three category binders
1. HACCP, Prerequistie and Policies
2. Standard Operating Procedures & Standard Sanitation Operating Procedures
After the audit my boss informed me that he didn't like me flipping through different binders to find all the documentation even though I have no other way of searching for the paperwork since it's a paper audit..... He told me that it should all be filed accordingly in individual duotangs, so now instead of 3 binders I now have over 200 individual duotangs. I started to file it like this
Policy, Standard Operating Procedure and Worksheet associated in one duotang.
But now I'm running into the fact that some policies relate to multiple SOP's so I don't know how else to file it since it's all over the place now.
My question is how do you keep your system filed so everything is easy access during an audit. Keep in mind that yes all the policies are numbered same with the SOP's and Worksheets and they are all reference to each other ex; Policy 1 corresponds to SOP 2,3,5 and worksheets 2,3,5 and it says to reference those SOP's and Worksheets and the SOP's and Worksheets all say to reference Policy 1.
Please help me in letting me know how you have organized your paperwork so I can present a better idea to my boss.
Thank you! :)