188.8.131.52 Records shall be readily accessible, retrievable, securely stored to prevent damage and deterioration and shall be retained in accordance with periods specified by customer or regulations.
In our GAP Audit the auditor said that are records are not secure from fire or flood. We do back up our computer systems every night and have a storage room on site that we store records.
I had our QA Department start electronically scanning and saving some of the production paperwork but it is to time consuming. I am unsure also on which records this applies to. We have Bill of Ladings in the office that are not scanned and get filed and then stored in the storage room after a year. I am assuming these are records and it applies to them also. We are a small company and don't have enough staff to electronically scan all documents to back them up. Senior management is unwilling to pay for a fire safe storage area or change to all electronic records.
I was wondering how other people are doing this and which records this applies to.