Jump to content

  • Quick Navigation
Photo

Paperwork review and 'sign off' requirements

Share this

  • You cannot start a new topic
  • Please log in to reply
10 replies to this topic
- - - - -

NickDeeFFD

    Grade - Active

  • IFSQN Active
  • 4 posts
  • 1 thanks
0
Neutral

  • United States
    United States

Posted 16 February 2017 - 02:03 PM

Hi everyone,

Quick question about paperwork review for forms or data generated by techs. Every lab or company I have been involved with always has a spot for someone to check, review, or verify the information on the paper. Is this an FDA requirement, and if so which CFR?

They only thing I have seen in the SQF code is under 2.2.2.1 which states "The methods and responsibility for undertaking monitoring activity, verifying, maintaining and retaining records shall be documented and implemented" 

We have a lot of forms in place with no spot for a signature or review and I want to know if this is a requirement.

Thanks


  • 0

jamesdlm

    Grade - AIFSQN

  • IFSQN Associate
  • 25 posts
  • 7 thanks
6
Neutral

  • United States
    United States

Posted 16 February 2017 - 03:31 PM

Record review is a requirement under FSMA

 

  • "All monitoring and corrective actions records must be reviewed within 7 days from the time they were created.
    • Preferably prior to release of product
  • Verification records, including calibration, product testing, environmental monitoring and supplier program records
    • Reviewed in a reasonable time
  • Performed or overseen by a Preventive Controls Qualified Individual

When issues are identified during the review, corrective action is required."

 

I don't think there is a stipulation that a signature or sign off line be part of the document, but inserting a line may be good practice to help ensure forms are reviewed and then signed.


  • 0

Thanked by 2 Members:

Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 20,542 posts
  • 5700 thanks
1,553
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 16 February 2017 - 08:37 PM

It's part of haccp verification 101


  • 0

Kind Regards,

 

Charles.C


SQFconsultant

    SQFconsultant

  • IFSQN Fellow
  • 5,155 posts
  • 1242 thanks
1,274
Excellent

  • United States
    United States
  • Gender:Male
  • Interests:Home now on Martha's Vineyard Island/Republic of these United States

Posted 16 February 2017 - 11:17 PM

Most of our clients have a printed line on the bottom of every form, log, document etc that says "verified on PCQI/SQF PRACTITIONER with room for date and signature.


  • 0

All the Best,

 

All Rights Reserved,

Without Prejudice,

Glenn Oster.

 

 

Glenn Oster Consulting, LLC 

SQF Consultant

http://glennoster.website3.me/  -- 774.563.6161

 

 

Blog

www.GlennOster.com

 

 

 

 

 

 

 

 


Thanked by 1 Member:

CMHeywood

    Grade - SIFSQN

  • IFSQN Senior
  • 457 posts
  • 120 thanks
43
Excellent

  • United States
    United States
  • Gender:Male
  • Location:Neenah, Wisconsin

Posted 21 February 2017 - 02:53 PM

If you see "(M)" by a section of the SQF code, then it is mandatory to implement.  Section 2.2.2 is mandatory.

 

My opinion is that the tech filling out the form should at least initial and date the form.  The supervisor/manager who reviews the form should at least initial and date.  Thus two spots for initials/signature with date.

 

If the techs are checking something to verify quality levels or food safety, then your auditor will want to see signature and date.

 

FDA, see the following:  https://www.fda.gov/...n/UCM113920.pdf


  • 0

Ryan M.

    Grade - FIFSQN

  • IFSQN Fellow
  • 1,329 posts
  • 486 thanks
296
Excellent

  • United States
    United States
  • Gender:Male
  • Location:Birmingham, AL
  • Interests:Reading, crosswords, passionate discussions, laughing at US politics.

Posted 21 February 2017 - 03:10 PM

If you don't have a spot and not wish to update all of your forms to include one, then initial and date somewhere in the margins where there is enough space.  Update your procedure to reflect this as the accepted practice for the review.


  • 0

foodmcc

    Grade - Active

  • IFSQN Active
  • 21 posts
  • 0 thanks
1
Neutral

  • United States
    United States

Posted 29 January 2018 - 01:26 PM

Can anyone provide insight as to Experimental or R&D type items that will not be shipped anywhere? 

Do these products still need to be record reviewed? 


  • 0

Ryan M.

    Grade - FIFSQN

  • IFSQN Fellow
  • 1,329 posts
  • 486 thanks
296
Excellent

  • United States
    United States
  • Gender:Male
  • Location:Birmingham, AL
  • Interests:Reading, crosswords, passionate discussions, laughing at US politics.

Posted 30 January 2018 - 03:23 AM

Can anyone provide insight as to Experimental or R&D type items that will not be shipped anywhere? 
Do these products still need to be record reviewed?


Not required unless they are for sale or go into product for sale and distribution.

  • 0

Thanked by 1 Member:

Tony-C

    Grade - FIFSQN

  • IFSQN Fellow
  • 4,730 posts
  • 1402 thanks
773
Excellent

  • Earth
    Earth
  • Gender:Male
  • Location:World
  • Interests:My main interests are sports particularly football, pool, scuba diving, skiing and ten pin bowling.

Posted 30 January 2018 - 03:44 AM

To add to other suggestions you could get a stamp for the person reviewing to use with boxes for signature/date etc.

 

Kind regards,

 

Tony


  • 0

IFSQN Implementation Packages, helping sites achieve food safety certification since 2009: 

IFSQN BRC, FSSC 22000, IFS, ISO 22000, SQF (Food, Packaging, Storage & Distribution) Implementation Packages - The Easy Way to Certification

 

Practical Internal Auditor Training for Food Operations - Available via the previous webinar recording. Fantastic value at $97/per person, but don’t take our word for it, read the Customer Reviews here

 


CHRISTBEARER7

    Grade - AIFSQN

  • IFSQN Associate
  • 32 posts
  • 4 thanks
4
Neutral

  • United States
    United States

Posted 26 October 2018 - 06:44 PM

Does the reviewer of Corrective Actions need to be HACCP certified for SQF?


  • 0

Scampi

    Fellow

  • IFSQN Fellow
  • 6,080 posts
  • 1644 thanks
1,835
Excellent

  • Canada
    Canada
  • Gender:Not Telling

Posted 26 October 2018 - 07:10 PM

Does the reviewer of Corrective Actions need to be HACCP certified for SQF?

Absolutely..........particularly for reviewing corrective actions.......otherwise how would they know if the CA will work or even come close?

Now that does not mean they need to be an SQFP, but they should know their way around HACCP 101 


  • 0

Please stop referring to me as Sir/sirs


Thanked by 1 Member:


Share this

0 user(s) are reading this topic

0 members, 0 guests, 0 anonymous users