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Documents for review and validation of HACCP Plan

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akool18

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Posted 23 May 2017 - 09:54 AM

Dear everyone,

I am now building document system which control quality and safety management system. To me,this means that every activities in management system must be documented. i am now have 4 type of document:

  1. Manual handbook,
  2. Procedure,
  3. Work instruction,
  4. Records

i have carried out HACCP verification activities such as 

  1. Establishment of appropriate verification schedules.
  2. Review of the HACCP plan for completeness.
  3. Confirmation of the accuracy of the flow diagram.
  4. Review of the HACCP system to determine if the facility is operating according to the HACCP plan.
  5. Review of CCP monitoring records.
  6. Review of records for deviations and corrective actions.
  7. Validation of critical limits to confirm that they are adequate to control significant hazards.
  8. Validation of HACCP plan, including on-site review.
  9. Review of modifications of the HACCP plan.
  10. Sampling and testing to verify CCPs.

But problem is there are some activities i dont know type of document in which indicate these activities  to be implemented. Therefore, for these activities i have records but i dont have the document number according to the Document Control Regulation. For example:

Review of the HACCP plan for completeness

I have form for HACCP plan review but this document is mentioned in no document such as HACCP plan,  internal audit procedure, Management review procedure. 

And, validation of HACCP plan, including on-site view

So, i need advice from you . which procedure should i document these 2 activities above. If possible, please give me some sample procedure which document these 2 activities

Thank you in advance

Sincerely yours

 



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FurFarmandFork

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Posted 23 May 2017 - 02:40 PM

Meeting notes from your haccp team can be sufficient for this purpose. They would include review of the existing plan, changes you decided to make (record), and why you decided to make changes (validation and scientific justification).

 

I maintain a separate document for each process point that has a control in place (not necessarily a CCP) that includes the scientific justification/validation of the process step. These get reviewed when the process or material changes.

 

HACCP plans that are good legacy documents are large, often validation information gets lost when people leave unless you find a way to organize and keep an easy-to-follow record.


Austin Bouck
Owner/Consultant at Fur, Farm, and Fork.
Consulting for companies needing effective, lean food safety systems and solutions.

Subscribe to the blog at furfarmandfork.com for food safety research, insights, and analysis.

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akool18

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Posted 25 May 2017 - 06:10 AM

Meeting notes from your haccp team can be sufficient for this purpose. They would include review of the existing plan, changes you decided to make (record), and why you decided to make changes (validation and scientific justification).

 

I maintain a separate document for each process point that has a control in place (not necessarily a CCP) that includes the scientific justification/validation of the process step. These get reviewed when the process or material changes.

 

HACCP plans that are good legacy documents are large, often validation information gets lost when people leave unless you find a way to organize and keep an easy-to-follow record.

Dear FurFarmandFork,

My expectation is to have a procedure in which designate person in charge and detail of  work to do as well as recording form . 



akool18

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Posted 25 May 2017 - 06:55 AM

Meeting notes from your haccp team can be sufficient for this purpose. They would include review of the existing plan, changes you decided to make (record), and why you decided to make changes (validation and scientific justification).

 

I maintain a separate document for each process point that has a control in place (not necessarily a CCP) that includes the scientific justification/validation of the process step. These get reviewed when the process or material changes.

 

HACCP plans that are good legacy documents are large, often validation information gets lost when people leave unless you find a way to organize and keep an easy-to-follow record.

For example,

In Safety Manual for BRC issue 7, i declare that term 3.7.2 (non-conformity handling) is fully implemented refer to Procedure 02 (Procedure for non-conformity)

In this Procedure, i designate the person in charge of detecting, reporting, non-conformity assessing ....as well as recording form to ensure that the non-conformity handling is comply with BRC requirement.

So, the same as term 3.7.2 (BRC 7), the term 2.12.1 which is stated as below:

Procedures of verification shall be established to confirm that the HACCP plan, including controls managed by prerequisite
programmes, are effective.
Examples of verification activities include:
• internal audits
• review of records where acceptable limits have been exceeded
• review of complaints by enforcement authorities or customers
• review of incidents of product withdrawal or recall.
Results of verification shall be recorded and communicated to the HACCP food safety team.
should be mentioned in some document
 
Review of the HACCP plan for completeness is just a part of verification process. The result of this work must be record in form such as Meetings note or review report of course. And these record must be follow Document control requirement.
This means that Meetings note or review report must be listed and numbered and and refered to some procedure.
If i have everything in document, people in company even the new comer will do the same thing after reading procedure or work instruction 
i am building my document system but when i inspect verification activities i found no document or procedure for this. i also search for this in forum and the result is very limited  




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