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Can a Plant Manager also be a member of the Food Safety / HACCP team?


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#1 jeffyreyno

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Posted 16 February 2018 - 01:54 PM

If the plant manager is also a member of the FS / HACCP team meeting does this satisfy the ISO / FSSC requirements for the management review process?



#2 Ryan M.

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Posted 16 February 2018 - 05:29 PM

I doubt it....if the plant manager is not part of the management review process then I would suggest you compile a report for the plant manager to review and sign covering the management review process and findings along with associated corrective actions.



#3 jeffyreyno

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Posted 16 February 2018 - 07:46 PM

Should have mentioned that the plant manager is attending both the HACCP and the management review meetings.  



#4 millie

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Posted 16 February 2018 - 08:34 PM

I think it sounds OK, so long as the plant manager is engaged in the management review process as part of "Top Management".



#5 MQA

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Posted 21 February 2018 - 10:59 PM

Absolutely!  I am guessing that your term of “Plant Manager” is one that manages operations?  Someone that works hand in hand with your operations/manufacturing/etc? 

 

If so, Plant Managers are very important to have part of the QA team / HACCP team / participate in the regular meetings, or the annual management review meeting.  Their knowledge of the day to day runnings, issues and positives of the business would be integral to the success of your commitment to continuous improvement.  In fact, a management review meeting without operations just doesn’t make sense. 

 

I must also add: if you are serious about your commitment to continuous improvement, you would have more than one management review meeting per year.



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#6 Hoosiersmoker

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Posted 22 February 2018 - 01:42 PM

As I understand it, there are two separate Management Review elements at work: A monthly, for lack of better term, "update" and the "at least annual" program review that need to occur. Due to recently discovered deficiencies in our program, we currently do a full management review every quarter, dividing between them the specific elements that need to be covered with some overlap on elements that we feel need more frequent attention for now. The Presidents of the company attend and now run this but the Plant Manager does not usually attend this meeting. Edition 8 states:

 

"2.1.3.1 The senior site management shall be responsible for reviewing the SQF System and documenting the
review procedure. Reviews shall include:
i. The policy manual;
ii. Internal and external audit findings;
iii. Corrective actions and their investigations and resolution;
iv. Customer complaints and their resolution and investigation;
v. Hazard and risk management system; and
vi. Follow-up action items from previous management review.
2.1.3.2 The SQF practitioner (s) shall update senior site management on a (minimum) monthly basis on matters
impacting the implementation and maintenance of the SQF System. The updates and management responses shall
be documented. The SQF System in its entirety shall be reviewed at least annually.
2.1.3.3 Food safety plans, Good Manufacturing Practices and other aspects of the SQF System shall be reviewed
and updated as needed when any potential changes implemented have an impact on the site's ability to deliver
safe food.
2.1.3.4 Records of all management reviews and updates shall be maintained."

 

We have a monthly Supervisor meeting where I cover current SQF issues. Upper management and Plant Manager attend, and minutes are taken. When I receive the minutes, I make a copy and redact the items not related to SQF then include it in my Food Safety Folder. The auditor has accepted this as the monthly update so far. I also created a Management Review form that lists the required elements to be covered and a place for notes by each. At the end are sections to record new Corrective Actions and previous meeting topics. So I guess it depends on your definition of "Senior Site Management" in your Organization Chart. This is just the way we've addressed it.



#7 dfreund

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Posted 22 February 2018 - 02:33 PM

I can't imagine not having the plant manager on board at a highly significant level.  If you want your efforts to take root, the plant manager will have to give your initiatives his authority also. If he also participates in the management review, even better!  He/She was there when the decisions were thought through, and later, in the management reviews he is nodding in the same direction. the plant manager should always be acknowledged for all of their efforts in bringing the systems on line and fully effective.

 

If he is not on your HACCP team, find another way to make him one of your biggest advocates.

 

Where is the downside?



#8 Hoosiersmoker

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Posted 22 February 2018 - 03:31 PM

It's kind of an "Old Dog New Tricks" thing here. He's a verbal advocate for the system but can be resistant.



#9 CSL QC/QA

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Posted 28 March 2018 - 08:43 PM

As I understand it, there are two separate Management Review elements at work: A monthly, for lack of better term, "update" and the "at least annual" program review that need to occur. Due to recently discovered deficiencies in our program, we currently do a full management review every quarter, dividing between them the specific elements that need to be covered with some overlap on elements that we feel need more frequent attention for now. The Presidents of the company attend and now run this but the Plant Manager does not usually attend this meeting. Edition 8 states:

 

"2.1.3.1 The senior site management shall be responsible for reviewing the SQF System and documenting the
review procedure. Reviews shall include:
i. The policy manual;
ii. Internal and external audit findings;
iii. Corrective actions and their investigations and resolution;
iv. Customer complaints and their resolution and investigation;
v. Hazard and risk management system; and
vi. Follow-up action items from previous management review.
2.1.3.2 The SQF practitioner (s) shall update senior site management on a (minimum) monthly basis on matters
impacting the implementation and maintenance of the SQF System. The updates and management responses shall
be documented. The SQF System in its entirety shall be reviewed at least annually.
2.1.3.3 Food safety plans, Good Manufacturing Practices and other aspects of the SQF System shall be reviewed
and updated as needed when any potential changes implemented have an impact on the site's ability to deliver
safe food.
2.1.3.4 Records of all management reviews and updates shall be maintained."

 

We have a monthly Supervisor meeting where I cover current SQF issues. Upper management and Plant Manager attend, and minutes are taken. When I receive the minutes, I make a copy and redact the items not related to SQF then include it in my Food Safety Folder. The auditor has accepted this as the monthly update so far. I also created a Management Review form that lists the required elements to be covered and a place for notes by each. At the end are sections to record new Corrective Actions and previous meeting topics. So I guess it depends on your definition of "Senior Site Management" in your Organization Chart. This is just the way we've addressed it.

Hello, 

 

We have just had our SQF pre-assessment and this was a big topic for the auditor. We keep topic, time, who attends and dates but that is it. Would be willing to share any documents that could help us before our desk audit on this topic management review form. 

Thank you in advance no matter you decision.

 

Dennis



#10 Hoosiersmoker

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Posted 29 March 2018 - 12:19 PM

Here is the form I use for our quarterly meetings. You'll have to modify it for your purposes but it could be a good starting point.

Attached Files



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#11 CSL QC/QA

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Posted 29 March 2018 - 01:18 PM

Thank you, This will give us the direction we need.






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