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Supplier Approval - Certificate of Analysis Policy

SQF BRC ISO 22000 IFS

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Kellio

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Posted 16 August 2018 - 03:30 PM

Hello everyone,

 

I have been out for quite some time due to job changes and new opportunities.  I missed the site and I am in the game again.

 

I need help in creating a CoA Policy for our Suppliers.  Could  anyone share an example of a CoA Policy that you have implemented in your organization?

 

The reason I am asking  to see what is the common practice.  Our suppliers are in the impression that they can provide this document as they please.and they need to know there is a new sheriff in town,  :spoton: 

 

Greetings to everyone and any guidance you could share is greatly appreciated.

 

Thank you!

 

Arquelio

 

 



jcieslowski

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Posted 16 August 2018 - 03:50 PM

Of course the answer depends on things like your hazard analysis and what you can get away with by your bosses.

 

A simple policy that would solve your problem is that product is not received without a COA.  Reject 2 trucks and they'll quickly comply.  



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Scampi

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Posted 16 August 2018 - 05:38 PM

I agree with post #2. Tell them loads WILL be rejected without prior receipt of CoA, give them a time frame to comply.  They should be able to provide you with that no issue.

 

I would send a nice letter out that says

 

Dear Company ABC

 

We appreciate the long standing relationship our 2 companies have enjoyed over the last xx years. As part of our continuous improvement policy effective Jan 1 2019, we will require that all of our raw material and packaging suppliers complete (CoA or attached questionnaire) 

After Jan 1 2019, all loads that arrive without prior receipt of CoA, or a substitute has been made without approval, said load will be rejected at the vendors expense.

 

Our company appreciates your cooperation with our new corporate purchasing policy.

 

I can be reached at 555-111-2211 should you have any questions or concerns.


Please stop referring to me as Sir/sirs


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Kellio

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Posted 17 August 2018 - 01:45 PM

Scampi and jcieslowski,

 

Thank you for your input.  I am on the right track. 

 

Great guidance,

 

Have a Great Day!

 

Kellio






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