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How to manage document revisions?


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#1 Jesus A.

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Posted 01 November 2018 - 07:00 PM

Hello,

 

I'm working on an eventual move to SQF certification. Our current documents were written a long time ago and with each new update, the footer only reads - updated xx/xx/xxxx. I would like to start converting our documents to include a revision page but how should i begin numbering them given no actual history on updates? Any input would be greatly appreciated it. 

 

Thanks

Jesus



#2 Marshenko

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Posted 01 November 2018 - 07:53 PM

When I go into a site that has previously not tracked revision history or kept proper document control, I rewrite/update their documents, have the new document that is under proper control as Version 01, and have a Nature of Revision:  Legacy document updated to comply with SQF Edition 8.



#3 mgourley

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Posted 02 November 2018 - 10:12 AM

Yep. What Marshenko said.

Just start fresh. Moving forward decide how you want to document revisions.

If it's a minor revision to a document, some people do incremental revisions (i.e. 1.0 becomes 1.1).

If it's a major revision to a document, some people do full revisions (i.e. 1.0 becomes 2.0).

 

The software I use does not do incremental revisions, so any time I replace a document, for any reason, 1 becomes 2 which becomes 3 etc.

 

Marshall



#4 RennieSka

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Posted 02 November 2018 - 05:10 PM

Check out this article from Fur Farm and Fork posted here on the website. Lots of good background on creating document control systems:

 

 

https://www.ifsqn.co...re-of-an-asset/



#5 Jesus A.

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Posted 02 November 2018 - 05:38 PM

Thank you all! Great information!






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