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Documents Required Before Desk Audit - Clarification


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#1 Mark.V

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Posted 09 October 2019 - 06:02 PM

Hello everyone.

 

I have a couple questions about what is required before your desk audit. I am pretty much caught up but there are a couple sections I have yet to "complete."

 

1. Is it required by SQF to have your mock recall exercise completed before the desk audit or is it required before your site audit?

Also, can someone tell me if this Mock Recall Effectiveness equation is correct?

 

(Product Regained/Product Produced ) x 100

 

2. For the environmental monitoring program, I have the program written up but I have not sent anything for testing just yet. Are analysis results required before your desk audit?

 

In advance, thank you all for you help.

 

SQF newbie, Mark.

 

 



#2 Fred73

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Posted 09 October 2019 - 06:10 PM

1) No, the recall exercise completed is not required for the desk audit, it is for the site audit or stage 2 audit.

the formula seems ok. 

2)No, but you need the lab test done for the site audit.



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#3 The Food Scientist

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Posted 09 October 2019 - 08:56 PM

Hello everyone.

 

I have a couple questions about what is required before your desk audit. I am pretty much caught up but there are a couple sections I have yet to "complete."

 

1. Is it required by SQF to have your mock recall exercise completed before the desk audit or is it required before your site audit?

Also, can someone tell me if this Mock Recall Effectiveness equation is correct?

 

(Product Regained/Product Produced ) x 100

 

2. For the environmental monitoring program, I have the program written up but I have not sent anything for testing just yet. Are analysis results required before your desk audit?

 

In advance, thank you all for you help.

 

SQF newbie, Mark.

 

1) Mock recall exercise is carried out with the auditor during the site audit. They will randomly choose any product and have you trace it to test your traceability program.

2) You can at least send the tests even if you have no results yet. Show the auditor that you sent them and it's pending. it happened to me once and they accepted it. (site audit).


Edited by The Food Scientist, 09 October 2019 - 08:56 PM.

Everything in food is science. The only subjective part is when you eat it. - Alton Brown.


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#4 Fred73

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Posted 09 October 2019 - 09:09 PM

Do not confuse Recall with Traceability, even when both have to be tested annually, only a trace exercise is conducted during the SQF site audit.

So to be in compliance with the SQF requirements you have to have your recall and trace procedure (that are reviewed during the desk audit) and have done a mock recall to be in compliance with SQF clause 2.6.3.3:

"2.6.3.3 The product withdrawal and recall system shall be reviewed, tested and verified as effective at least annually. Testing shall include incoming materials (one back) and finished product (one up)."

 

So the Recall procedure is reviewed during the Desk audit and then usually during the site audit the auditor will review the last mock recall and last trace exercise AND do one of the product he choose. 



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#5 Mark.V

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Posted 10 October 2019 - 11:06 AM

Thank you all for responding! This is very helpful. :spoton:


Edited by Mark.V, 10 October 2019 - 11:08 AM.


#6 Hoosiersmoker

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Posted 15 October 2019 - 07:33 PM

If you tested your recall procedure in the months before your audit, it is done then but if it is scheduled (annually) the month after your audit, they will look at last year's audit. It all depends on when you test the procedure.



#7 SQFconsultant

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Posted Yesterday, 12:23 PM

Hello everyone.

 

I have a couple questions about what is required before your desk audit. I am pretty much caught up but there are a couple sections I have yet to "complete."

 

1. Is it required by SQF to have your mock recall exercise completed before the desk audit or is it required before your site audit?

Also, can someone tell me if this Mock Recall Effectiveness equation is correct?

 

(Product Regained/Product Produced ) x 100

 

2. For the environmental monitoring program, I have the program written up but I have not sent anything for testing just yet. Are analysis results required before your desk audit?

 

In advance, thank you all for you help.

 

SQF newbie, Mark.

Mark - do you own mock recall before your desk audit regardless of whether the Auditor may or may not ask you to do one during the on-site certification audit and get your environmental program buttoned up too prior to desk audit.


Warm regards,

 

 

Glenn Oster

Glenn Oster Consulting, LLC

 

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772.646.4115 USA // glenn@glennosterconsulting.com

Yorktown, VA / Charlotte, NC / Miami, FL / Boquete, Panama

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SQF Pre-Development GAP Analysis -

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Need help on FSVP?

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