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Procedure or Process

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#1 Jacquie66

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Posted 20 December 2019 - 11:38 AM

Merry Christmas and a Happy New Year :cheers:

 

I have completed writing our company Procedures, but what i think is more a process,  has been flaged up on a NC. 

 

We are a chemical supply company, and receive MSDS  from our suppliers, we then send them to a company who are used as our 24/7 emergency response helpline. 

 

we format how we send out our MSDS and send to our emergency reponse company. having found a MSDS that was sent to a customer with the incorrect format, 

 

i now would like to make a process up rather than add another procedure, saving me work on updating manuals and docuemnt controls system. 



#2 pHruit

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Posted 20 December 2019 - 12:33 PM

If it's a "doing" type thing then a Work Instruction can be a useful approach, IMEX.
But if the activity is part of a formal food safety / quality management system then you might still need to include it in the document control system?



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#3 Charles.C

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Posted 21 December 2019 - 02:27 PM

Merry Christmas and a Happy New Year :cheers:

 

I have completed writing our company Procedures, but what i think is more a process,  has been flaged up on a NC. 

 

We are a chemical supply company, and receive MSDS  from our suppliers, we then send them to a company who are used as our 24/7 emergency response helpline. 

 

we format how we send out our MSDS and send to our emergency reponse company. having found a MSDS that was sent to a customer with the incorrect format, 

 

i now would like to make a process up rather than add another procedure, saving me work on updating manuals and docuemnt controls system. 

 

Hi Jacquie,

 

Sorry but I don't quite understand what you are talking about.

 

Sounds like there is semantic confusion somewhere. "Process" IMEX is a Production related terminology, not a QA one but perhaps I am missing something.

 

Can you give a specific example to clarify yr OP a little, eg what was "flagged"  ?


Kind Regards,

 

Charles.C


#4 CMHeywood

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Posted 07 January 2020 - 05:27 PM

Depending on what certification you have, you may need to show the auditor the procedure that describes the process, and possibly show records that the process is being followed.

 

So whether you call it a process or a procedure, I believe you will still need to create a controlled document, and probably need to maintain records of compliance with the process.

 

Otherwise you have no  evidence that the process is being done correctly.



#5 Hoosiersmoker

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Posted 08 January 2020 - 04:17 PM

First of all, as a Safety Manager, MSDS are no longer permitted for currently produced chemicals, they must be the SDS format according to the GHS. That being said, I verify our chemical control system 3 times a year and use a checklist with all the steps in that process. This is described in our Chemical Control Procedure. Each line on the checklist has a signature line for another Supervisor to sign stating they witnessed me performing that step in the process. However, as a manufacturer of Packaging Products we are currently only required to keep a register of cleaning chemicals and provide for safe use and storage of all chemicals. I still complete a full chemical review anyway as a part of our OSHA program, that is one good thing that came out of past SQF requirements.



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#6 Jacquie66

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Posted 08 January 2020 - 04:30 PM

Thanks for all your help in this matter, I have gone with a process flow chart, as we are supplied MSDS or SDS by our suppliers we then past them on to our customer and add them to a system that is any problems they can get advise 24/7 

 

it was more about how we process a suppliers MSDS / SDS to the point of uploading to the system we buy in to call CHEMCARE 






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