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Can anyone provide examples of monitoring and verifying documents and records?


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#1 ral491994

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Posted 13 May 2020 - 05:29 PM

I really appreciate this forum. I am struggling trying to understand a couple topics. 

 

1. 2.2.3 Records

Records need to be monitored and verified. 

 

Can you can give an example of what monitoring a record and verify a record could look like and line supervisor?? 
 

2. 2.2.2 Documents need to be verified by an employee that is knowledgeable? That generally includes reviewing the SOP and confirming things look good?  

 

Thank you!

 



#2 alemv15

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Posted 13 May 2020 - 06:16 PM

Monitoring is actually checking and recording a specific procedure.

Verifying is signing off that the procedure was in fact being monitored, this can be either a direct observation or record review

for example, my quality tech is supposed to check the metal detector every hour and records it (Monitor). At the end of the day those records are turned in to me and i review that the metal detector hourly check was not missed and any corrective actions that were made throughout the day. If all was recorded correctly i sign the verification section (Verification).  



#3 ral491994

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Posted 13 May 2020 - 06:19 PM

Thank you  alemv15! That really helps. Monitoring is not just for a CCP correct?? Is it for all PRP?? I am assuming you are the QA manager - who signs off on these actions? 



#4 Charles.C

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Posted 13 May 2020 - 06:21 PM

I really appreciate this forum. I am struggling trying to understand a couple topics. 

 

1. 2.2.3 Records

Records need to be monitored and verified. 

 

Can you can give an example of what monitoring a record and verify a record could look like and line supervisor?? 
 

2. 2.2.2 Documents need to be verified by an employee that is knowledgeable? That generally includes reviewing the SOP and confirming things look good?  

 

Thank you!

 

Probably relates to a (general) monitoring form

IMEX a record form typically has an extra column added to the data columns headed "verification". Each cell in the latter  is typically signed off by, for example, a HACCP Coordinator or equivalently knowledgeable person (eg SQF Practitioner) to demonstrate that the related data cells were correctly measured/evaluated.

 

PS - overlapped previous post

PPS - which SQF standard is this ? above text seems dissimilar to Manufacturing Standard.

P3S - suggest you read the Guidance.


Kind Regards,

 

Charles.C


#5 alemv15

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Posted 13 May 2020 - 06:22 PM

 

Thank you  Grade - AIFSQN! That really helps. Monitoring is not just for a CCP correct?? Is it for all PRP?? I am assuming you are the QA manager - who signs off on these actions? 

 

Yes, you are correct! I verify all records to make sure there was nothing missed or skipped. Mixer sheets, pre-op, GMP inspections, Sanitation documents etc. 



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#6 ral491994

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Posted 13 May 2020 - 06:30 PM

Grade - AIFSQN- do you do the internal auditing of the system as well?

 

I just wanted to check because i know that you are verifying and then going back to do internal audit sometimes as the validation step.

 

We are relatively small and do not have additional resources to have someone to do verification and internal auditing. Does it have to be the QA manager signing off or could it be the production manager as well? 



#7 alemv15

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Posted 13 May 2020 - 06:34 PM

Grade - AIFSQN- do you do the internal auditing of the system as well?

 

I just wanted to check because i know that you are verifying and then going back to do internal audit sometimes as the validation step.

 

We are relatively small and do not have additional resources to have someone to do verification and internal auditing. Does it have to be the QA manager signing off or could it be the production manager as well? 

Anyone that has been trained on the procedures and that is NOT the monitor can verify your documents. 



#8 ral491994

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Posted 13 May 2020 - 06:39 PM

Probably relates to a (general) monitoring form

IMEX a record form typically has an extra column added to the data columns headed "verification". Each cell in the latter  is typically signed off by, for example, a HACCP Coordinator or equivalently knowledgeable person (eg SQF Practitioner) to demonstrate that the related data cells were correctly measured/evaluated.

 

PS - overlapped previous post

PPS - which SQF standard is this ? above text seems dissimilar to Manufacturing Standard.

P3S - suggest you read the Guidance.

Hi Charles C. 

 

This is SQF Module 2 as well as 11- Manufacturing. 

I do have a chart that included verification. I am the Practitioner/ HACCP Coordinator writing the procedures- so i shouldn't be signing off on my own work. 



#9 Charles.C

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Posted 13 May 2020 - 06:52 PM

Hi Charles C. 

 

This is SQF Module 2 as well as 11- Manufacturing. 

I do have a chart that included verification. I am the Practitioner/ HACCP Coordinator writing the procedures- so i shouldn't be signing off on my own work. 

 

I doubt that you will be the operative doing the monitoring. Hence no conflict ?. (see the Guidance)

(normally the signing is anyway done by an intermediary IMEX)


Edited by Charles.C, 13 May 2020 - 07:00 PM.
added

Kind Regards,

 

Charles.C


#10 El Molino

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Posted 14 May 2020 - 12:51 PM

Verifications are not just for the records - it is also important to perform an "onsite" verification of any procedures (SOP's) or PRP's to ensure the task is performed as documented. for example is the metal detection checks being done as per the manufacturer instructions or the written SOP. even the SSOP's need to be verified to ensure everyone understands HOw to clean






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