Hello, I work for a rapidly growing baking company. I need to redesign how we do lot code tracing, product ID etc. Right now we receive goods and get a COA etc when the truck of raw products gets delivered. Some pallets are mixed lot codes and some arent. Our massive breakdown in our lot code system is from dock to dock. When mixers are putting ingredients into the bowl they are not always writing down the right lot code on all the ingredients they are putting into the bowl. Some of this has to do with increasing production and the speed they are working out (one mixer can mix 55 bowls a day on a busy day). Sometimes they assume that all the lot codes are the same on a pallet. We are constantly reminding them to check off ingredients and lot codes but we are still finding daily mistakes. I was thinking of developing an internal lot coding system that would integrate a scanner etc to take out some of the human error on the floor. For example a shipment of flour would come in on a truck and we would have 3 lot codes A,B,C per the vendors COA and shipment records. We would then group those lot codes into a single lot code "D". So lot codes A. B, C would just be D while in the building until it ships. I would build scanner systems and QR codes that would match D so the mixers would just need to scan bags before they put them in resulting in less error. Now I know this would result in a larger recall if we were to find out lot A was corrupted, we would have to recall D which would be all 3 lot codes of flour.
I have seen things like this implemented in other places, but i havent talked to anyone who has actually built this. This is also my first time being in charge of an SQF facility and this next year we are going to surpass the 10million dollar mark so I have some more stuff to do with the FDA paperwork. Does anyone do anything like this? Does anyone know where I can get a breakdown of how to start building this