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leniejame48

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Posted 11 January 2021 - 01:49 PM

Hi all!! Taking over as Quality Manager for someone who is retiring and at the same time our business is moving to a new location. I am looking to overhaul our Quality System and make it more straightforward and easy to update. Any advice on how people set up their SQF systems? We currently are a little all over the place and I am looking for some ideas to streamline. Thanks !!

 



Scampi

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Posted 11 January 2021 - 02:34 PM

Similar boat here---------it looks like each department was left to mange the bit they were responsible for and things are filed wildly with (seemingly) no ryhme or reason

 

Post next audit (in two months) i will doing the following

 

Centralizing all documentation under 1 quality location

Folder 1 Policies

2 Procedures (SOPs)

3 Sanitation Procedures (SSOPs)

4 Documentation (separated into departmental folders/ production/maintenance/sanitation etc.)

 

Currently-revisions are on the last page and have been overwritten when saving. Archive everything and save new versions with either version number or revision date

 

Keep the heart of the program in "read only" that way other well intended "helpers" can't help with the heart of the program

 

My master log is layed out so that all associated documents are listed beside all of the policies/procedures like this

 

ACME GMP Policy Date Jan 1 1000        GMP Training Doc xxx  Jan 1 1000

                                                                  GMP Monitoring Doc xxx  Jan 1 1000

                                                                  Deviation Tracking xxx  Jan 1 1000

That way, whenever 1 thing needs updated I am reminded to also ensure all associated documentation is modified if need be.

 

Also---this is a huge help https://www.inspecti...7674768_eng.pdf    

A reassessment calendar!!!!


Please stop referring to me as Sir/sirs


SQFconsultant

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Posted 11 January 2021 - 04:50 PM

If you are moving to a new location you will need a new system as it will be a completely new certification, registration, etc.


Kind regards,
Glenn Oster
 
GOC BUSINESS GROUP | SQF System Development, Implementation & Certification Consultants
Internal Auditor Training - eConsultant Retainer Subscriptions - Pre & Post SQF-GAP Audits - Consultant Training
Visit us @ http://www.GlennOster.com  or call us @ 772.646.4115 US-EST 8am-4pm Anyday except Thursday
 
 

Spidey

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Posted 11 January 2021 - 10:49 PM

I'm a fan of binders.

 

My SOPs, SSOPs, and SQF documents are also kept in digital form, but only on my computer.  I also save every new/updated version as a new file.  I have folders for the current versions and folders for the archived versions.

 

Each section of the SOP and SQF binders have document registers that list documents in order, give the date of the most current version, and track all amendments that have been made to each document.  I also keep my Corrective Actions in the SQF Binder.

 

In the binder for my 3rd party testing results, I keep a current copy of my 3rd party lab's ISO cert.

 

In the visitor binder, I keep visitor logs and visitor GMP training documentation.

Attached Files



Charles.C

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Posted 11 January 2021 - 11:44 PM

 

Hi all!! Taking over as Quality Manager for someone who is retiring and at the same time our business is moving to a new location. I am looking to overhaul our Quality System and make it more straightforward and easy to update. Any advice on how people set up their SQF systems? We currently are a little all over the place and I am looking for some ideas to streamline. Thanks !!

 

 

 

Hi lenie,

 

As you can see, people have various ideas for FSMS systems.

 

Some excellent stuff in previous posts but direct usability may relate to compatibility with  yr existing setup which is ????

 

Yr ultimate result must presumably also "answer" SQF's detailed requirements as per their on-line checklist.

 

Thoughts ?


Kind Regards,

 

Charles.C


leniejame48

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Posted 13 January 2021 - 11:09 AM

 

Hi all!! Taking over as Quality Manager for someone who is retiring and at the same time our business is moving to a new location. I am looking to overhaul our Quality System and make it more straightforward and easy to update. Any ad192.168.0.1vice on how people set up their SQF systems? We currently are a little all over the place and I am looking for some ideas to streamline. Thanks !!

 

 

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