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Off site distribution considerations (SQF)


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#1 amberlyda

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Posted 13 January 2021 - 07:31 PM

Hello, we are SQF certified. We are currently in contract negotiations with a very large customer for nation wide sales.  Everything is moving forward but I had a question about storage and distribution.

 

Currently we release ownership with our product at our loading dock doors when it is loaded onto a truck.  With this new customer they want to send our products to a 3rd party storage and distribution center.

 

We would retain ownership of the product until it is sorted and loaded onto a truck leaving that center.

 

What would I need to do to stay within compliance?

 

Do I need to do anything since they are a contracted company?

 

I am assuming many other types of products are held at this facility.  Do I need to address this in HACCP plans, Food safety plans, risk assessment, Food defense plans etc?

 

Does this affect my product flow?

 

I have been researching but I am only coming up with partial answers.  I want to make sure that we remain in full compliance with FDA and future audits etc. I would greatly appreciated any guidance you could give me. Thank you so much for your time


Edited by Charles.C, 14 January 2021 - 07:39 PM.
reformatted


#2 SQFconsultant

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Posted 13 January 2021 - 08:35 PM

With this new customer they want to send our products to a 3rd party storage and distribution center.  We would retain ownership of the product until it is sorted and loaded onto a truck leaving that center.  What would I need to do to stay within compliance?  Do I need to do anything since they are a contracted company?  I am assuming many other types of products are held at this facility.  Do I need to address this in HACCP plans, Food safety plans, risk assessment, Food defense plans etc?  does this affect my product flow?  I have been researching but I am only coming up with partial answers.  I want to make sure that we remain in full compliance with FDA and future audits etc.

 

I would greatly appreciated any guidance you could give me.

 

Thank you so much for your time

 

 

..................................

 

can you get the customer to contract the middleman directly, if so your responsibility stops like it always has before as the middleman represents the client.?


Kind regards,
Glenn Oster
 
GOC Group | +1.800.793.7042 | Serving the Food, Food Packaging & Food Storage Industries
SQF and Non-SQF Development, Implementation & Certification Consultants | China Alternate Sourcing Consultants
Internal Auditor Training | eConsultant Retainer | FoodSafeSQF | Pre-Lawsuit Covid-Recovery
Serving the new & beautiful Federal Republic of the United States of America & Alliance Countries

http://www.GlennOsterConsulting.com  


#3 amberlyda

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Posted 14 January 2021 - 06:52 PM


 

can you get the customer to contract the middleman directly, if so your responsibility stops like it always has before as the middleman represents the client.?

 

 

I found out this morning that We would hold the contract.  I got an answer back from our certifying body and she replied with -

 

"Since you are retaining ownership, you are retaining food safety responsibility.  If there are food safety risks that need to be controlled, and the warehouse is managing them for you, then the FDA will be concerned about how you do this.

As far as SQF is concerned, you need to include the warehouse in your contracted services program and  be able to demonstrate how you are specifying and ensuring that the food safety controls are identified and met.  These days most warehouses are being required to be GFSI certified so that would assist you in your controls."

 

what do i need to change to do this?



#4 SQFconsultant

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Posted 14 January 2021 - 07:14 PM

OK, so you place them on your contracted service provider list and require they provide you with their FSMS/HACCP program, procedures, etc. I would suggest conducting your own audit on their facility or ask them to provide the most recent one - I default most times to do-it-yourself however.  You will also need to run a food fraud assessment, risk assessment, etc.


Kind regards,
Glenn Oster
 
GOC Group | +1.800.793.7042 | Serving the Food, Food Packaging & Food Storage Industries
SQF and Non-SQF Development, Implementation & Certification Consultants | China Alternate Sourcing Consultants
Internal Auditor Training | eConsultant Retainer | FoodSafeSQF | Pre-Lawsuit Covid-Recovery
Serving the new & beautiful Federal Republic of the United States of America & Alliance Countries

http://www.GlennOsterConsulting.com  


#5 amberlyda

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Posted 14 January 2021 - 07:52 PM

OK, so you place them on your contracted service provider list and require they provide you with their FSMS/HACCP program, procedures, etc. I would suggest conducting your own audit on their facility or ask them to provide the most recent one - I default most times to do-it-yourself however.  You will also need to run a food fraud assessment, risk assessment, etc.

Thank you.  Im not sure my boss will let me fly out to see it. 

 

We are shipping frozen products, would i need to get copies of their temp logs? 

 

Do I need to establish something to monitor trucking temps.  This is all new to us.

 

Should i run risk assessments based on their latest certification reports?

 

Sorry to ask so many questions but I run this part of the company by myself.


Edited by Charles.C, 14 January 2021 - 07:56 PM.
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