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ERP Systems - Any Recommendations or Advice?

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Nikki R

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Posted 17 October 2024 - 08:59 AM

Hello All, 

 

We are a small sauce producer located in Suffolk, UK. We are a small site with about 40 employees and all operations are carried out at the one site. We are looking into software options to mainly control Planning, Traceability and stock control. 

 

Any software we purchase would need good security and individual logon for each user. 

 

I was wondering if any of you have any advice to help us get started or if there are systems or software that we should steer clear from? 

 

We are also interested in hearing from small companies using SAP, we never considered this before as we assumed it would be to much money however we are hearing that it might not be so bad for a small company. 


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Virago 535

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Posted 22 October 2024 - 12:48 PM

Have you looked at Sanderson? My recollection is that the system is expandable. 


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AZuzack

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Posted 30 June 2025 - 12:34 PM

SAP is a beast.  As a former superuser for a previous employer, it was a massive undertaking to learn it, but it had soooo much capability.  As QA, I could navigate all the orders and inventory screens without screwing anything up.  Don't worry, I had plenty of access to screw up the Quality modules and I did sometimes.  Having gone from SAP to not SAP systems, I really miss SAP.  My subsequent companies used software that didn't have a way for me to electronically make product unshippable (HOLD). 


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GMO

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Posted 30 June 2025 - 02:04 PM

SAP I can't say I'd recommend.  I've used it in three different organisations and I don't deny it's good but I don't know a company who has installed it without horrendous issues in implementation phases.  If you're not IT literate as well it's not as intuitive as Microsoft or phone apps are.  If you can get your head around it, it's great.

 

One of the biggest issues I was told in the last place I worked in is that there are great ways to customise SAP but normally another third party is brought in to do it.  The "off the shelf" options they offer don't necessarily work for you.  You also need to get your head around design, especially on trace.  Operations people will probably want backflushing to avoid lots of stock counting and scanning but that will f up your traceability if you want reality to actually be recorded.

 

The biggest thing I found though with any ERP system is that it doesn't solve the problems you already have, it just makes them worse.  So if you think your trace isn't quite accurate, or done in a timely way, this will make that BIGGER.  If you think people are bad at recording the right batch, this will make it WORSE.

 

I'd definitely get in lots of different suppliers and grill them about how their trace works, how customisable it is, how they make sure that the person completing is the real person (so it captures who has recorded checks electronically).  I'd find out how much effort all of the set up is and ask how many people were involved in their last installation for a similar sized company from the company.  If they say people did it alongside their day job for SAP, they're lying.  


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TimG

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Posted 30 June 2025 - 02:48 PM

I've used SAP (not a current iteration) and am currently using EXACTMax. Max is a bit more user friendly than SAP was, but not by much. A lot of them have 'modules' that you can add, and the salesman will try to sell you the moon.

I agree with NonGMO on this point: it doesn't solve the problems you already have, it just makes them worse.  So if you think your trace isn't quite accurate, or done in a timely way, this will make that BIGGER. 

A new ERP will be a HUGE undertaking, and just like with any system, garbage in garbage out.


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G M

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Posted 01 July 2025 - 03:44 PM

As others have mentioned these systems are not going to fix all your problems like the sales pitches would like to make you believe.  Some of them are good at some things, but they all have a strong potential to create a lot of unproductive busywork (TPS reports from Office Space).


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GMO

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Posted 01 July 2025 - 06:51 PM

As others have mentioned these systems are not going to fix all your problems like the sales pitches would like to make you believe.  Some of them are good at some things, but they all have a strong potential to create a lot of unproductive busywork (TPS reports from Office Space).

 

YES!  The unproductive busy work can be streamlined if you have a good IT function but if you're small that's harder.  Getting out reports into usable form can all be automated etc.  But one thing they don't tell you is that they already know you have bad practices that will create more work with their systems.  Of course if the bad practices weren't there... But they are.  That's life.

 

I'm not saying ERP isn't worth it though.  It is.  Just fix your problems as much as you can first.


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