9 replies to this topic

[trubertq]

Hi all,

I am interested to know how everyone audits their Food safety and Quality Manual?

[MQA]

Try these for templates.

Would write more but mother duties call...

Let me know how you go and fire away with any questions.

Attached Files

•  Internal Audit Templates.pdf   164.79KB   287 downloads
•  Internal Audit Schedule.pdf   137.81KB   197 downloads

[trubertq]

Try these for templates.

Would write more but mother duties call...

Let me know how you go and fire away with any questions.

LOL I know how you feel.

I have a audit schedule etc and am trawling through the Internal Audits, but I am just wondering about the FSQM itself , I was going to read through it and see if there were any mistakes compared to the standard ( I got an NC at last audit for having written' in a timely manner' instead of' within 3 days'). I'm really just wondering how to record it.

Last year was easy as it was a whole new standard, therefore the whole manual had been revised.
I had also revised the pre requisite document but that wasn't accepted as i had no specific 'record' .( Got a minor for that too ) so you see where I'm coming from...........

[Chris @ Safefood 360°]

I have a audit schedule etc and am trawling through the Internal Audits, but I am just wondering about the FSQM itself , I was going to read through it and see if there were any mistakes compared to the standard ( I got an NC at last audit for having written' in a timely manner' instead of' within 3 days'). I'm really just wondering how to record it.

Hi Trubertq,

Which "standard" are you comparing to? (Audit requirements tend to vary)

Chris

[trubertq]

Hi Trubertq,

Which "standard" are you comparing to? (Audit requirements tend to vary)

Chris

BRC Chris.... I am just trying to find the best way to review the manual

[MQA]

Right. I'm with you. I conduct my internal audits differently and I have never been questioned about my process by any external auditor... and I have been auditing for about 14 years and sat on countless external audits.

Here's a rough idea of my processes:

• your business decides which food safety and quality standard to implement
• you develop the food safety and quality management system against that standard
• you have an external audit (desk audit, site audit, raised CARs, close off those CARs, are certified)
• you conduct internal audits to ensure the management system continues to abide by the standard.

Ok. Your management system has already been certified against the standard so you don't need to audit against that every internal audit (unless there are updates to the standard).

You are auditing your management system against your company's practices. You're asking the question: are you practicing what your food safety bible is preaching? In your checklist template, you question the statements you made in your management system.

For example, a statement on the system could be:

"A record of all deliveries and inspection of all ingredients and packaging is documented on F013 Receival Register."

Your checklist question would be: are all raw materials (food and packaging) documented on F013 Receival Register? And so forth.

So yes, the first time you conduct the internal audit will be long because you be converting a lot of the statements into questions.

Hope this response was on the right track.

[trubertq]

Yep, I am doing all that, as my internal audits. so every section of the manual is being checked against what the policy is, what we say we do and what we actually do.

I was wondering about reviewing the manual itself...the actual policies, which are derived ( in this case) from the BRC standard, it's looking like I don't need to do that though, since by default, the policies are being audited as part of the internal audit process.

There's a whole load of work I don't have to do Yippee!!!

Thanks for your responses JAKMQA, very helpful

[jenpen10]

How often are you supposed to audit yourself? Is it different for different programs within your company? I am new to this and am not sure. Thank you!

[MQA]

What do you mean by "audit yourself"? As in conducting internal audits? Depends on the standard you follow. Either bi-annually or annually.

[CBJuice]

Thanks for asking this question and all the replies. This definitely helps me out.