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Does anybody have a system for the control of external documents?


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#1 bhelle

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Posted 15 April 2014 - 12:57 AM

Hi All!

 

 

Does anybody have a system for the control of external documents? Anybody willing to share?

 

Thanks. 



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#2 debaduttajayaprakash

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Posted 15 April 2014 - 01:00 PM

Apart from supplier information , I do not mind sending out any internal document out in pdf 



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#3 cazyncymru

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Posted 15 April 2014 - 04:19 PM

I put a watermark across them saying "uncontrolled if not signed" as all of our documents have a live signature across the bottom

 

Caz



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#4 Charles.C

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Posted 16 April 2014 - 05:13 AM

Hi All!

 

 

Does anybody have a system for the control of external documents? Anybody willing to share?

 

Thanks. 

 

Dear bhelle,

 

Proprietary / Confidential / Public Domain?

 

Legislatory ?

 

Safety/Non-safety related ?

 

To be audited by X ?

 

For My Eyes Only ?

 

The point is that the necessary control varies. eg Step 1 = self-classification system. Step 2 = acquire a file cabinet with independently lockable drawers / keys.

 

Unless you work with/for Caz. :biggrin:

 

Rgds / Charles.C


Kind Regards,

 

Charles.C


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#5 Zeeshan

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Posted 16 April 2014 - 07:42 AM

Does anybody have a system for the control of external documents? Anybody willing to share?

 

Dear bhelle!

 

Our system of controlling external documents is based on the guidelines from the ISO 9001 and 22000

 

1- All external documents are listed down (Separate master list) and properly identified (unique number / title). Copies are stamped as "External Documents" with date of distribution.

 

2- Preferably each external document have a date or issue or any reference so that whenever an update is received it will be handled properly.

 

3- Controlled distribution (record is there how many copies are distributed to whom)

 

4- We have categorized our all external documents as per their type. Documents related to Raw Material, related to End product, related to food chemicals etc.

 

Hope it helps.

Muhammad Zeeshan Zaki



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#6 bhelle

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Posted 17 April 2014 - 04:12 PM

Dear bhelle!

 

Our system of controlling external documents is based on the guidelines from the ISO 9001 and 22000

 

1- All external documents are listed down (Separate master list) and properly identified (unique number / title). Copies are stamped as "External Documents" with date of distribution.

 

2- Preferably each external document have a date or issue or any reference so that whenever an update is received it will be handled properly.

 

3- Controlled distribution (record is there how many copies are distributed to whom)

 

4- We have categorized our all external documents as per their type. Documents related to Raw Material, related to End product, related to food chemicals etc.

 

Hope it helps.

Muhammad Zeeshan Zaki

 

Dear Zeeshan,

 

Thanks a lot for the above ideas. Such a great help to me. 

 

 

Bhelle 






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