10 replies to this topic

[rellie]

Hi.

 

Our site has numerous documents on how to clean, what to clean and when, however when an auditor visits I need a Cleaning & Sanitation Program document for them to look at to gain an overview of the system.

 

Would anyone have a procedure I could have a look at? Or maybe some ideas on what I could put in the document?

 

Thanks

[jel]

All you need is this: a program. 

 

It's is to summarize what, who, when, how, where. 

 

It is simply a summary of all your cleaning activities,

[Snookie]

This is a popular form style that may consolidate the information for you. 

 

http://img.docstoccd...ig/34532751.png

[Charles.C]

Dear rellie,

 

You might try searching for "cleaning program". There are numerous templates, eg xy matrices,  posted within this forum.

 

The details within matrix are likely to be specific to your operation.

 

Rgds / Charles.C

[rellie]

Thanks everyone. The problem I have is that we have individual procedures and work instructions that state what, who, when, how, where. So I am not sure what to put in the summary document - is it a case of just listing them for the auditor?

[trubertq]

This is what one of my clients uses. The cleaning schedule and Work sheets were provided by the Cleaning chemical supplier as part of their contract. They also provided the certified training.

Attached Files

•  Cleaning records.docx   29.76KB   512 downloads

[rellie]

Hi all.

 

We have all the cleaning worksheets and procedures, just trying to undertsand what the overview document would have in it i.e. just a list of the procedures & related log sheets?

[Charles.C]

Dear rellie,

 

I assume you are talking about a cleaning schedule.

 

attachment No. 22 is fairly typical IMO although Excel format would be more versatile and easily allow cross-links where relevant - 

 

http://www.ifsqn.com...orm/#entry62834

 

Rgds / Charles.C

 

PS - IMEX the above is half of a combo, eg paired with an analogous "signed off" matrix although in theory cud be included as extension to above. I separate for "proprietary control" reasons.

 

PPS - and one more - 

 

 Plant Sanitation Master Schedule.png   800.87KB   11 downloads

(taken from - 

http://www.ifsqn.com...ule/#entry36044

 

 

[rellie]

I don't think I am explaining too well what I am after.

 

We have cleaning schedules which contain all the details about the cleaning (state what, who, when, how, where). However there are a number of departments and therefore a number of documents.

 

On previous ocassions, an auditor will look at a document that gives an overview of the Cleaning & Sanitation Program on site. They will then pick out documents to look at. What needs to go in this overview document? The same could be said for calibrations. We have a matrix for this and procedures - but what goes in the overview document?

 

What do I present to the auditor? Is it just a list of all cleaning documents?

[Charles.C]

Dear rellie,

 

You may be correct. I don't quite understand what you are seeking.

 

Maybe the disconnect  relates to yr specific system which is unknown, eg CIF will presumably be somewhat different to an "open" situation. Similarly where allergens, Listeria are priorities.

 

IMEX of "open" type the auditor's first objective regarding Cleaning/Sanitising = FACTORY (where and when) = OVERVIEW (this is subjective, obviously). Followed by How, Who etc. Followed by Validation etc.

 

For a "basic" raw product scenario, I use an  Excel "matrix" based on the above logic, eg Y-axis = locations. Individual items  >> horizontal >> box containing Scheduled Frequency + "a Coded Parameter" for the Procedure (ie method/utensils/chemicals/etc).

 

A sub.matrix alongside the main one then summarises the Procedures / includes a cross-reference to original full SOP.

 

So one "spreadsheet" covers complete operation in a condensed format. (The "sign-off' activities are handled separately).

 

IMEX Calibration is a separate issue.

 

Rgds / Charles.C

 

PS - the .png in my previous post ie ex FDA, if it's OK for them .......

(obviously some x-links need to be added)

 

PPS - added -  The advantage of a preliminary "mapping" IMO is that it facilitates a quick appreciation of the overall cleaning/sanitising network within the manufacturing facility.

 

I have also audited  facilities using only sectional documentation similar to which you describe. Can also work OK IMO but  typically takes longer/ more effort to absorb the system scope.

 

Maybe you could consider posting an idea/portion of your "Overview" plan currently in use if you wish for more direct comments ?

[mgourley]

Maybe this is what you are looking for?

 

Marshall

Attached Files

•  Housekeeping and Hygiene.pdf   30.7KB   401 downloads