My BIG project for 2015 is to take all of our 9,345,668,920 documents, burn them all, and start over. (Maybe a little exaggeration there)
But in all seriousness, the biggest hurdle for me right now to having a smoothly running QS, is our documents. We've had a new QA Mgr, almost every year, for the past 6 years. Each one starts a program, builds on/over existing documents and whats left now is a huge, redundant, unmanageable, mess. I've checked through related threads, so if I've missed one that already has covered this topic can someone point me to it?
I am looking to streamline our documents, make them more user friendly, and audit ready. Starting with the header. Currently we do not even have a unified, company wide header/ document format! The image below represents a majority of them. I have been looking for min. requirements (what HAS to be displayed on the document) but it seems like there are just little blips here and there in the BRC standard about requirements. (Current revision, change history, ... etc... ) Like for ex: Docs are to be reviewed annually, but does this info have to be on the doc? Or can it be recorded on a separate log?
So I ask you fine folks, care to share?? I have the content, what I am looking for is a solid format. What does your header look like? How do procedures and policies, and forms differ? How do you record changes / change histories? (On a log, on the doc??) Anyone care to share NCs related to their document/ form formats??
I am leaning towards removing who prepared and approved, adding a reference section (for BRC, FDA/ODA regs ... AOAC, etc..) Removing ONE of the date boxes, (I doubt you need the date the old one was superseded, the date it was reviewed AND the date it is to next be reviewed (??) I started a doc control spreadsheet that contains the org. author, approvals, review date, changes made... etc, and am using that as a management tool.
Thanks in advance for everyone's input!!!
**Edit** I should also add I've been tasked with some of our Green Sustainability Goals for 2015. Less paper goes hand in hand with what I am trying to do. (Like say if some info is required on header, does page 2 header have to contain same info as page 1 or can it be abbreviated (doc and page # only?)
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Edited by it_rains_inside, 17 December 2014 - 05:29 PM.