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Help with Supplier Validation Documentation?

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    Grade - MIFSQN

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Posted 12 November 2015 - 05:08 PM

Hello everyone! I have put together an approved supplier program but am curious as to what kind of documentation I should be requesting from my suppliers. I am asking for the following thus far:


  • Letter of continuing guarantee
  • Current product spec sheet
  • Current nutritional statement
  • Current MSDS
  • Third party audit data or certificate
  • HACCP Program outline
  • Supplier Questionnaire (created by myself)

Are those documents sufficient for determining approved status? In addition to company history and track record, of course.


In addition, what kind of documentation should I be requesting from suppliers that provide things like finished product packaging, etc.? And do I need documentation from suppliers that provide us with aprons, gloves, hairnets, etc.?




    Grade - MIFSQN

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Posted 12 November 2015 - 05:18 PM



I'm creating a score card for my suppliers to properly evaluate their Programs/Processing Prerequisites. Here is my list, hopefully it helps:


HACCP Program    5 Pest Control Program (3rd Party/IPM)   5 Sanitation Program   5 Glass & Brittle Plastics Program   5 Product Traceability & Recall Program (Procedures)   10 Mock Recall   5 Employee Training Programs (GMP, Food Defense, Allergen, ETC.)   10 GMP/Employee Hygeine Practices Program   10 Food Defense Program   5 Crisis Management Program   5 Allergen Program (Description/Training/Procedures)   10 3rd Party Audit (Certificate & Audit details)   10 Chemical Program   5 Employee Uniform & Laundry Program   5 Shipping & Handling (Procedures)   5 Foreign Objects Program   5 Metal Detection Program   5



Scheduled Deliveries (e.g. on time)   5 Truck Seals/Locks   5 Documents (Invoice, BOL, COA, etc.)   10 Raw Material Sample (Per Truckload Delivery)   5 Provides proper and acurate delivery receipts   5 Specification(s)   5 Safety Data Sheets (SDS (formerly MSDS))   5 Letter of Guarantee (FDA)   5 Certificate of Analysis (Available per shipment)   5 Certificate of Liability Insurance   5


wish you luck!

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