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Difference between Approved Supplier and Supplier Validation Program?


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#1 idealdreams

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Posted 16 December 2015 - 04:22 PM

I am reviewing the documentation we have in effect for SQF 2.4.5 and we have both an Approved Supplier Program and Supplier Validation Program. Are two programs necessary or is just the Approved Supplier Program sufficient, as required by SQF 2.4.5? What is the primary difference between these two programs?

 

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#2 Simon

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Posted 16 December 2015 - 06:56 PM

Can you bullet point what you have in each of your programs, so we can see the difference. :dunno:

 

It may help members to help you better.

 

Regards,

Simon


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#3 idealdreams

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Posted 16 December 2015 - 07:47 PM

I think it may be easier to post both of the programs here as they are less than one page long and relatively bulleted as it stands.

 

 

Approved Supplier Program

2.4.5.4 The Company has an Approved Supplier Program. This program considers the prior performance and history of a supplier, in addition to the risk level of the material item potentially supplied or service provided. The following information is required from potential suppliers and is necessary for the evaluation of a supplier:


  1. Agreed specifications between The Company and the supplier in question.
  2. A completed risk assessment to identify the risk level for each item supplied by an individual supplier.
  3. A written summary of the food safety controls implemented by the supplier.
  4. A copy of the supplier’s most recent regulatory audit score.
  5. A Letter of Continuing Guarantee.
  6. A current product specification sheet.
  7. A current product nutritional statement.
  8. A current product Safety Data Sheet (SDS), formerly Material Safety Data Sheet (MSDS).
  9. A recent Certificate of Analysis.
  10. An outline of a current HACCP Program.
  11. A completed Supplier Approval Questionnaire form.

Senior management and quality assurance shall review the above documentation and suppliers may be granted approved status in accordance to the following procedure:

  1. Senior management and Quality Assurance personnel shall discuss the required documentation outlined directly above upon their receipt.
  2. Suppliers adequately meeting or exceeding the requirements set by The Company shall be deemed acceptable and shall be granted approved status.
  3. Approved suppliers shall provide The Company with their most recent regulatory audit score on an annual basis or; The Company may send a qualified representative to perform their own regulatory audit and report their findings to senior management and the Quality Assurance Manager.
  4. For those approved suppliers providing a non-consumable item, a Certificate of Conformance shall be received from the supplier and shall state that all referenced product/material meets all regulatory requirements, standards, and specifications.

Suppliers granted approved status shall be reviewed on an annual basis by members of senior management and Quality Assurance. The reviews are to take into consideration the product risk assessment, if changed, supplier performance, and documentation. In addition, the reviews shall also consider punctuality of deliveries, adequacy of trailer locks/seals, documentation provided (such as invoice, BoL, CoA) for each shipment, and active certificate of liability insurance.

A supplier “score card” shall be completed by senior management and/or Quality Assurance to evaluate approved suppliers in the areas mentioned immediately and will serve as documentation to demonstrate the annual evaluation of approved suppliers has taken place.

Supplier Validation Program

In addition to an Approved Supplier Program, The Company also has a Supplier Validation Program. This program is necessary to protect raw materials and products manufactured by The Company. This program states the following:

  1. All approved suppliers shall follow all current federal, state, and local laws.
  2. All suppliers shall follow Food Safety Act’s section 104, standards for safety, to be regulated under 21 CFR part 112 upon release of the enforceable regulation.
  3. All suppliers shall abide by Food Safety Act’s section 103, GMPs and Hazard Analysis, to be regulated under 21 CFR 110 and 117 upon release of the enforceable regulation.
  4. All suppliers shall have a HACCP program, current GMPs program, Recall and Traceability Program, SOPs, and Food Safety Program.
  5. As general requirements, all suppliers shall monitor water quality, employee training guidelines, usage of sewage, equipment sanitization, handling of products, transportation of products, and hazard analysis and sources of contamination.
  6. All suppliers shall maintain traceability records as required under the Food Safety Act.
  7. All suppliers shall be regularly audited through a GFSI recognized certification body and must provide the results upon request.


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#4 Charles.C

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Posted 17 December 2015 - 09:29 AM

Hi idealdreams,

 

2.4.5.4 in my copy of SQF Code, ed.7.2 is, in total -

 

2.4.5.4  The  approved  supplier  program  shall  be based  on  the  prior  performance  of  a  supplier  and the  risk  level  of  the  raw  materials  ingredients, packaging  materials,  and  services  supplied,  and shall contain as a minimum:
i.      Agreed specifications;
ii.      Reference to the rating of the level of risk applied  to  a  raw  material  ingredients, packaging materials and services and the approved supplier;
iii.      A  summary  of  the  food  safety  controls implemented by the approved supplier;
iv.      Methods  for  granting  approved  supplier status;
v.      Methods   and   frequency   of   monitoring approved suppliers;
vi.      Details  of  the  certificates  of  conformance if required, and

vii.      Methods   and   frequency   of   reviewing approved  supplier  performance  and status.

 

 

 

My guess is that quoted text in post 3 describes a variety of activities  which are intended to (a) cover the specified (minimum) requirements of SQF 2.4.5.4, (b) some additional activities to further support (a)[eg 11 items cf vii] and, just may...be, (c) some other items "indirectly" related to SQF (??) :smile:

 

The quoted text appears to nominally fail part (v) of sec. 2.4.5.4 ?

 

I was unable to find any mention of "supplier validation program" (SVP) in the SQF Code, ed.7.2 .

 

The SVP as presented is perhaps supplying a response to part (iii) of 2.4.5.4 (= upper No.3 in post3) ?


Kind Regards,

 

Charles.C


#5 Notsewb

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Posted 14 February 2017 - 08:45 PM

@idealdreams would you be able to share a template of a score card and an Idea of a point system you would have for this? 

 

Thank you I feel so suck with this topic that your explanation has been the clearest so far. 

 

I think it may be easier to post both of the programs here as they are less than one page long and relatively bulleted as it stands.

 

 

Approved Supplier Program

2.4.5.4 The Company has an Approved Supplier Program. This program considers the prior performance and history of a supplier, in addition to the risk level of the material item potentially supplied or service provided. The following information is required from potential suppliers and is necessary for the evaluation of a supplier:


  1. Agreed specifications between The Company and the supplier in question.
  2. A completed risk assessment to identify the risk level for each item supplied by an individual supplier.
  3. A written summary of the food safety controls implemented by the supplier.
  4. A copy of the supplier’s most recent regulatory audit score.
  5. A Letter of Continuing Guarantee.
  6. A current product specification sheet.
  7. A current product nutritional statement.
  8. A current product Safety Data Sheet (SDS), formerly Material Safety Data Sheet (MSDS).
  9. A recent Certificate of Analysis.
  10. An outline of a current HACCP Program.
  11. A completed Supplier Approval Questionnaire form.

Senior management and quality assurance shall review the above documentation and suppliers may be granted approved status in accordance to the following procedure:

  1. Senior management and Quality Assurance personnel shall discuss the required documentation outlined directly above upon their receipt.
  2. Suppliers adequately meeting or exceeding the requirements set by The Company shall be deemed acceptable and shall be granted approved status.
  3. Approved suppliers shall provide The Company with their most recent regulatory audit score on an annual basis or; The Company may send a qualified representative to perform their own regulatory audit and report their findings to senior management and the Quality Assurance Manager.
  4. For those approved suppliers providing a non-consumable item, a Certificate of Conformance shall be received from the supplier and shall state that all referenced product/material meets all regulatory requirements, standards, and specifications.

Suppliers granted approved status shall be reviewed on an annual basis by members of senior management and Quality Assurance. The reviews are to take into consideration the product risk assessment, if changed, supplier performance, and documentation. In addition, the reviews shall also consider punctuality of deliveries, adequacy of trailer locks/seals, documentation provided (such as invoice, BoL, CoA) for each shipment, and active certificate of liability insurance.

A supplier “score card” shall be completed by senior management and/or Quality Assurance to evaluate approved suppliers in the areas mentioned immediately and will serve as documentation to demonstrate the annual evaluation of approved suppliers has taken place.

Supplier Validation Program

In addition to an Approved Supplier Program, The Company also has a Supplier Validation Program. This program is necessary to protect raw materials and products manufactured by The Company. This program states the following:

  1. All approved suppliers shall follow all current federal, state, and local laws.
  2. All suppliers shall follow Food Safety Act’s section 104, standards for safety, to be regulated under 21 CFR part 112 upon release of the enforceable regulation.
  3. All suppliers shall abide by Food Safety Act’s section 103, GMPs and Hazard Analysis, to be regulated under 21 CFR 110 and 117 upon release of the enforceable regulation.
  4. All suppliers shall have a HACCP program, current GMPs program, Recall and Traceability Program, SOPs, and Food Safety Program.
  5. As general requirements, all suppliers shall monitor water quality, employee training guidelines, usage of sewage, equipment sanitization, handling of products, transportation of products, and hazard analysis and sources of contamination.
  6. All suppliers shall maintain traceability records as required under the Food Safety Act.
  7. All suppliers shall be regularly audited through a GFSI recognized certification body and must provide the results upon request.

 






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