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Inverse

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Posted 14 March 2016 - 09:28 AM

Hi All,

 

I am working in a small company (<10 full-time employees and few part-time seasonal workers) and every day I complete daily hygiene audit, which sometimes feels like a waste of time and paper, since there are some days that we don't even have production. This document was created according to pre-requisites and I thought this way I could show compliance with all the regulations. 

 

Quick question- should small companies also have daily hygiene audit or there is another way how to assure compliance?

 

Thank you!

 



Charles.C

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Posted 14 March 2016 - 12:40 PM

Hi All,

 

I am working in a small company (<10 full-time employees and few part-time seasonal workers) and every day I complete daily hygiene audit, which sometimes feels like a waste of time and paper, since there are some days that we don't even have production. This document was created according to pre-requisites and I thought this way I could show compliance with all the regulations. 

 

Quick question- should small companies also have daily hygiene audit or there is another way how to assure compliance?

 

Thank you!

 

Hi Inverse,

 

The answer might relate somewhat to the Product / Process, etc. and what happens if zero "Production" ?, eg no maintenance, cleaning operations, Regulatory Requirements ?

 

IMEX, Hygiene = function (Process + Environment + People + Services +++)
.

compliance with all the regulations

 

So what are "all the regulations" ?


Kind Regards,

 

Charles.C


Inverse

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Posted 14 March 2016 - 12:54 PM

Hi Charles,

 

So it means that if there's no production, I don't actually need to fill in daily audit form? Because there's no process or people in production.. But I guess I should still audit the environment (pest control, glass&hard plastic, etc?). I just decided to continue filling in the forms just in case but I wasn't entirely sure if I need to..

 

I meant compliance with GMP and pre-requisites. 

 

Thanks!



Charles.C

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Posted 14 March 2016 - 01:07 PM

Hi Charles,

 

So it means that if there's no production, I don't actually need to fill in daily audit form? Because there's no process or people in production.. But I guess I should still audit the environment (pest control, glass&hard plastic, etc?). I just decided to continue filling in the forms just in case but I wasn't entirely sure if I need to..

 

I meant compliance with GMP and pre-requisites. 

 

Thanks!

 

The (minimum) monitoring / documentation requirements are likely defined by a question like -

 

who is going to audit the system, ie FSMS Standard =  ? BRC ? Only EHO ?


Kind Regards,

 

Charles.C


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Posted 14 March 2016 - 03:17 PM

Without knowing the type of product or what auditing bodies you are dealing with, you can handle this a combination of two ways, which should make life a lot easier on you.

 

Maintaining an up-to-date schedule that lists non-production days will give easy reference as to why some documents on some days may be missing/incomplete. I'm at a medium sized plant right now. We manage this with weekly emails with the schedule. This gets updated and re-distributed as needed. Combine that with comments of "N/A - No production" on the paperwork/ audit documentation in question and/or the paperwork review (I've done it both ways, and really prefer doing it on a comprehensive document for paperwork review). 

 

Just some ideas! 



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Inverse

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Posted 14 March 2016 - 03:33 PM

Our main auditing bodies are: SALSA (Safe and Local Supplier Approval) and EHO, so we follow their requirements (which are not as strict as BRC). 

 

Thank you both! I will make some adjustments which would also help to identify days without production.





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