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Managing document revision numbers


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#1 2me

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Posted 17 March 2016 - 06:33 AM

Hi everyone 

 

I have a few  months working for a food packaging  company and we are implementing HACCP.

My issue is the current revision status of most documents are rev:4,5 and 7 but I can not locate the previous revised documents.  I need your advise if i should  continue with the current rev or start all the documents from 0?

 

Thank a lot ! 



#2 mgourley

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Posted 17 March 2016 - 08:34 AM

Is there a change log or something similar that has the reasons for the revisions?

 

Marshall



#3 sandra_

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Posted 17 March 2016 - 09:52 PM

I would continue the numbering but raise an NC to generate a record on the lost revisions.

 

The only reason to restart rev level numbering is changing the doc number.



#4 mgourley

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Posted 17 March 2016 - 11:01 PM

I disagree. 

It's perfectly acceptable to reset document numbers if you are changing a document management system, or certification scheme.

As long as the documents are correct, the document change log says why the document revision number changed and all previous copies of documents are removed, why not start anew?

 

Marshall



#5 Charles.C

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Posted 18 March 2016 - 03:00 AM

 

Hi  Mndebele,

 

I agree with Marshall’s comments since I utilized a similar logic myself with no auditory complaints.

 

If you wish to formally justify your approach, this can be done within  the documented Quality Procedure for “Control of Documentation”. One method involves  defining  your Quality system by an Issue Number and Revision number logic plus combining concepts such as those below -

 

The issue number is simply a one number figure pointing to the level that the quality system is at, starting from number 0 (Zero) which indicates that the overall system is draft. When the issue number is increased to 1 (one) that means that the system is at the first official and final status. When major changes on the system take place, like most of the quality manual most of the quality procedures and work instructions have been amended 6 times, the issue number may be increased.

Attached File  QP-doc-01.doc   52.5KB   73 downloads

 

Attached File  issue number-revision number.png   180.82KB   7 downloads

(Implementing ISO9001,2009,Mathur)


Kind Regards,

 

Charles.C


#6 George Adam N

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Posted 12 January 2019 - 05:10 AM

Thks..

 

Hi  Mndebele,

 

I agree with Marshall’s comments since I utilized a similar logic myself with no auditory complaints.

 

If you wish to formally justify your approach, this can be done within  the documented Quality Procedure for “Control of Documentation”. One method involves  defining  your Quality system by an Issue Number and Revision number logic plus combining concepts such as those below -

 

attachicon.gif QP-doc-01.doc

 

attachicon.gif issue number-revision number.png

(Implementing ISO9001,2009,Mathur)






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