5 replies to this topic

[2me]

Hi everyone 

 

I have a few  months working for a food packaging  company and we are implementing HACCP.

My issue is the current revision status of most documents are rev:4,5 and 7 but I can not locate the previous revised documents.  I need your advise if i should  continue with the current rev or start all the documents from 0?

 

Thank a lot ! 

[mgourley]

Is there a change log or something similar that has the reasons for the revisions?

 

Marshall

[sandra_]

I would continue the numbering but raise an NC to generate a record on the lost revisions.

 

The only reason to restart rev level numbering is changing the doc number.

[mgourley]

I disagree. 

It's perfectly acceptable to reset document numbers if you are changing a document management system, or certification scheme.

As long as the documents are correct, the document change log says why the document revision number changed and all previous copies of documents are removed, why not start anew?

 

Marshall

[Charles.C]

 

Hi  Mndebele,

 

I agree with Marshall’s comments since I utilized a similar logic myself with no auditory complaints.

 

If you wish to formally justify your approach, this can be done within  the documented Quality Procedure for “Control of Documentation”. One method involves  defining  your Quality system by an Issue Number and Revision number logic plus combining concepts such as those below -

 

The issue number is simply a one number figure pointing to the level that the quality system is at, starting from number 0 (Zero) which indicates that the overall system is draft. When the issue number is increased to 1 (one) that means that the system is at the first official and final status. When major changes on the system take place, like most of the quality manual most of the quality procedures and work instructions have been amended 6 times, the issue number may be increased.

 QP-doc-01.doc   52.5KB   86 downloads

 

 issue number-revision number.png   180.82KB   11 downloads

(Implementing ISO9001,2009,Mathur)

[George Adam N]

Thks..

 

Hi  Mndebele,

 

I agree with Marshall’s comments since I utilized a similar logic myself with no auditory complaints.

 

If you wish to formally justify your approach, this can be done within  the documented Quality Procedure for “Control of Documentation”. One method involves  defining  your Quality system by an Issue Number and Revision number logic plus combining concepts such as those below -

 

QP-doc-01.doc

 

issue number-revision number.png

(Implementing ISO9001,2009,Mathur)