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Handling a Food Safety Management System in separate locations

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#1 Dory1


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Posted 17 March 2016 - 06:25 PM

We have our second SQF audit coming up in September and are in the middle of doing our annual reviews of our Food Management System policies and procedures.

We are a relatively small production facility and have built a larger warehouse facility with shipping and receiving that is located about 1/4 mile away. Now we are planning on adding a new line in warehouse facility and are in the process of building, but have not landed on how that will look (i.e., flow charts, etc.). It's driving me crazy :)

I'm assuming I can basically just amend my current FMS to include production in the other building and add things like additional pest control inspection maps, flow charts, etc. that are specific to that building.  I am hoping I will not be required to have two separate policy and procedure documents for our FMS for each building. Am I on the right track?

Any insight on handling SQF documents and QA procedures for two sites, is much appreciated.


#2 Simon


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Posted 17 March 2016 - 08:57 PM

Both facilities will need to have the physical and documentation systems covering all requirements for the scope of your certification, but you can share polices and procedures as long as they are applicable to both sites.

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#3 mgourley


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Posted 17 March 2016 - 09:12 PM

Just a minor addendum to Simon's post.

You can also share policies and procedures between both sites, even if they are not applicable to both sites, if you include an "Exception and Addendum" section in said policy/procedure that spells out why it does not apply to the other site.

Not sure if that will be more work or less, but it's an option.



#4 SQFconsultant



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Posted 20 March 2016 - 03:24 AM

They are two separate certifications.

Depending on your FSC'S you may be able to create a duplicate FSMS but with customization to the new facility.

Glenn Oster

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Glenn Oster
GOC Group | +1.800.793.7042 | Serving the Food, Food Packaging & Food Storage Industries
SQF Development, Implementation & Certification Consultants 
In a nutshell we help small to large businesses to get their act together (as needed), help them to co-develop
entire SQF documentation systems, make recommendations as to installations and repairs in order
to get certified and continue with on-going support thru our popular eConsultant program and we do
all in about 30 days so your staff can implement with our assistance to retain and get new business!
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