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Looking for ideas and systems for recording training?

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    Grade - MIFSQN

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Posted 13 July 2016 - 09:36 AM

Hi guys,


We currently have a training matrix which is a bit of a mess but I have done the best I can. The paper work side is worse and I am at a loss. We currently have one training sheet which has listed areas such as packing, drivers, core elements ( basic food safety/hygiene ), warehouse and pasteurizing staff. This sheet is literally just ticked and signed to say training has been provided which isnt very robust. The bad part is that you then have to check the SOP's that are relevant for these areas via a list to state what they need signed off against wasting a lot of time and effort when you need to check records.


I was thinking of making a training book for each area which will be hard copies kept in my office and then one sheet which will be signed off by the trainee to state it has been completed with a few questions at the end and this sheet can be kept in their personal folders but not the hard copy of the files.


We are a small company who don't want to be printing thousands of sheets just for training alone. This would mean printing 4/5 booklets which will always be in use and only needing to print an additional page when training instead of printing every procedure listed against areas in the factory.


Has anybody any easier ideas or better systems in place? An opinions welcome or templates if you are feeling generous.


Thanks in advance 




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Posted 13 July 2016 - 12:05 PM

Hi irishLass,


There was a previous thread on this topic which, from memory, contained an Excel layout which was quite well received here. Maybe try a search.

Kind Regards,




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Posted 13 July 2016 - 06:36 PM

I train using my own Power Point presentations. We give tests to verify that they have understood the material. Those tests are the verification of the training, and I keep a spreadsheet of all employees for each training topic, showing when they were trained and their test scores. I have a different spreadsheet which shows what refresher training topics were performed in a given year, with names and dates.


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