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Compliance Guy

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Posted 17 January 2017 - 10:39 AM

Morning all,


one of the grieve we have here on site is that the job cards for the reported breakdowns are not signed off and people give excuses that they don't have time to find relevant people to sign these.


Usually, a breakdown job card is printed after the job has been fixed and then it will wait until someone from engineering finds time to take the supervisor signs on it.


we use workmate to assign and print job cards but this is done after the event has happened.


I would like to use the PC on the shop floor so engineers can issue their own job cards as and when and digitally take signatures on them, would this be acceptable for BRC?


What would you guys suggest?




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Posted 17 January 2017 - 08:41 PM

So you say a supervisor is (or isn't) signing them off.  What are they signing for?  What is the job card a record of?


There should be a safe handover procedure following maintenance to ensure that the machinery or equipment is safe to resume production and there are no food safety hazards such as foreign bodies or chemicals knocking around and generally things are clean and hygienic. You need to have some sort of checklist and sign off at point of use ideally. Ultimately you need an effective and efficient system that people use; whether on paper or computer. 



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Posted 18 January 2017 - 12:01 AM

4.7.4 The site shall ensure that the safety or legality of product is not jeopardised during maintenance and

subsequent cleaning operations. Maintenance work shall be followed by a documented hygiene
clearance procedure, which records that product contamination hazards have been removed from
machinery and equipment.


This pretty much specifies that the maintenance and/or sanitation group is not allowed to fill out paperwork after the fact when they "find the time" to do it.

One option would be to have pre-printed maintenance and sanitation clearance forms available on the production floor. 
Line supervisor enters time equipment was down for maintenance, Maintenance fills in what was done and that all tools, parts, etc. were accounted for and then either Maintenance or Sanitation indicates that the are in question was cleaned/sanitized and there was an inspection done that showed no food safety/legality/quality issues were present.


Line supervisor then signs off that the maintenance/repair/sanitation was inspected and the equipment was accepted back into production.


Yes, I know, that sounds simplistic, but if your maintanance people are not sticking around after the "fix it" job, to ensure the equipment is properly running, I'd posit there is a larger problem  :shades: 





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Posted 18 January 2017 - 04:14 AM

I agree with the points made by Simon and Marshall, particularly the comment that the maintenance people should be checking that equipment is running correctly after a repair.

I fail to see how the system can work if 'job cards' are printed retrospecively, all that is needed is a simple form at point of use.
I believe the clause quoted is from BRC Food but BRC Packaging is fairly similar:
4.7.4 Maintenance work shall not place product safety, quality or legality at risk. Maintenance work shall be followed by a documented clearance procedure which records that contamination hazards have been removed and equipment cleared to resume production.
Kind regards,


Kelly S

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Posted 27 January 2017 - 02:59 AM

Can you not print blank cards and have them complete them by hand as needed? That's how we did it at a previous employer and the maintenance team were really good at completing them and ensuring they were handed in after cleaning

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