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Do logs need to be controlled documents?

document control hold log inspection log

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#1 naturaljz


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Posted 01 February 2017 - 01:24 PM

Hello all!


Quick topic...do electronic logs (i.e. Hold Logs, Inspection Logs) need to be a controlled document?


My understanding as that if they do not have a direct impact on food safety and since they are just reference aid that they don't need to be controlled.


Any and all comments are welcome!


Thank you!

#2 mgourley


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Posted 01 February 2017 - 02:00 PM

It would seem to me that hold logs and inspection logs (depending on what is being inspected) might have a direct impact on food safety.


Something was put on hold, perhaps for a food safety issue. The log is going to reflect the disposition of the held product, so you would certainly want to know where that held product went.



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#3 SJH.007


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Posted 01 February 2017 - 09:37 PM

In the U.K. logs used as part of your QMS (i.e hold log, calibration log, knife control log, etc.) should have some form of document control. Note that the document control is only for the log template and does not need to be updated every time the log is amended.

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#4 Ryan M.

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Posted 01 February 2017 - 09:37 PM



Two levels of control:


1.  The record/log form control (controlling the revision that is most current and in use).

2.  Control of the records after they are completed.  Where are they stored?  What condition?  How long?  By whom?  Also, be sure to outline who reviews/verifies the log information.

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#5 MQA


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Posted 02 February 2017 - 12:01 AM

It is good practice to document control all your documents. 


It is an art.  Once you get the hang of it, you will learn to love it and not be able to live without it. 


  • Have a document control policy/procedure
  • Have a document control register
  • Have all your documents controlled. 


Example attached.


Attached Files

... helping you achieve food safety & quality assurance...

Melbourne Quality Assurance | Australia
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