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Documentation of Manuals

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Tracey Scott

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    New Zealand

Posted 18 August 2017 - 02:22 AM



Looking for a bit of advise, 

I am moving toward a  ISO standard  with our QMS/RMP,  Its  not a requirement but needs more structure, I'm not working on this full time  as other reasonability's,  to start implementing  do I have a new and  a old Manual ?





Ehab Nassar

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Posted 18 August 2017 - 06:10 AM

Hi Tracy ,


it is not clear which ISO you are moving to is it 22000 or ISO 9000 ,or other ISO ,there are a lot

I mean is your system will be quality system or food safety and quality system,


could you please give us more  data about the your organisation's scope is it  food processing , distribution ,laboratory .....! and which ISO serious you are aiming.


General according to the above I can generally say : 


I may understand from old and new that they are the same contents,scope,... with the amendments and/or updates , so the new one replaces the old one .


The answer is no , the it is as I understand it is a replacement ,you should have one manual for not confusion , it is recommended to declare that the new manual is replacing the old manual ,for example QM-01.02 replaces QM-01.01 or replaces V.1 or replaces QM issued on dd.mm.yy this could be in your document control records .

the old manual should not be available after starting with the new one , if you want to keep it as a historical reference you should label it (or stamped it ) with clear message Obsolete  or Replaced by QM-xxxx ( new version code ).


this is for all  document, the duplication within the same name/process without distinguish which is valid and which is obsolete or replaced is a non conformance .


the ONLY case that you will have a two quality manuals is to have efferent scopes each one has a scope and it is declared in the scope but in this case will not be used old and new because they are different .


I wish this answers your query ,



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Posted 26 August 2017 - 05:29 AM

One manual should be sufficient to support one or more standards. Unless there is a special requiremnet in particlar standard, then you can outline in the manual to describe the process/procedure to meet specific requirement within that standard. Running two manuals for one function could be confusing. 

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