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Whistleblower Procedure and Foreign Material Prevention Procedure


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#1 Shere- Dean

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Posted 09 May 2018 - 01:36 PM

Hi everybody. I am currently employed to an edible oils and fats company. One of our customer request that we have a Whistleblower Procedure and Foreign Material Prevention Procedure in place. Does anyone have a sample of such procedures? Can you share it please? Thank you. 



#2 karina.j

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Posted 09 May 2018 - 01:59 PM

hi

we do not have written procedure but as for customers requirement that staff should be reminded of this twice a year, we attach sth like this to payslips

 

STAFF BRIEFING – whistle bowing contact details

(date)

 

Colleagues who come forward with concerns play an important role in maintaining a healthy, respectful, and productive workplace. Please see below confidential whistle blowing contact details to report any concerns that you might have in regards to the site. This could be in relation to food integrity, quality or safety; or in relation to responsible sourcing or ethics programme.

 

There are several contact methods that can be used. These are:

(contact details provided by customers)

 

 

additionally posters with contact details are displayed in factory

 

You can just write that company is aware of importance and assures all employees are informed of ways for reporting any concerns etc 

 

hope it helps

 

karina  



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#3 Scampi

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Posted 09 May 2018 - 02:54 PM

It should (sort of) already been in your program............visitors and facility sections, that employees are to notify supervisor or operator of suspicious people or activities. Wouldn't that suffice if you just incorporated a statement there that employee(s) will not be reprimanded for calling out the behaviors/people?


Because we always have is never an appropriate response!


#4 redfox

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Posted 11 May 2018 - 05:36 AM

Hello,

 

Whistle blower is about reporting when there is labor malpratice in your company (social compliance), or some supervisors and managers doing things against labor laws. In food safety and legality, when the company produce product that are not safe and illegal or somebody in his ranks, supervisor doing things against FS and FL. He should report it to the  top management, or to the authorities, FDA, and other government agency that have jurisdiction on your process.

 

He must be protected by hiding his identity.

 

regards,

redfox



#5 mile

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Posted 18 May 2018 - 03:08 PM

Hi,

 

Please find attached file found during my search about Whistle blower procedure

 

Ahmed

Attached Files



#6 Shere- Dean

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Posted 21 May 2018 - 01:41 PM

Hi,

 

Please find attached file found during my search about Whistle blower procedure

 

Ahmed

 

Document will be helpful. Thank you for taking the time out to share.

 

Regards,

S. Reid



#7 Shere- Dean

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Posted 21 May 2018 - 01:42 PM

Hello,

 

Whistle blower is about reporting when there is labor malpratice in your company (social compliance), or some supervisors and managers doing things against labor laws. In food safety and legality, when the company produce product that are not safe and illegal or somebody in his ranks, supervisor doing things against FS and FL. He should report it to the  top management, or to the authorities, FDA, and other government agency that have jurisdiction on your process.

 

He must be protected by hiding his identity.

 

regards,

redfox

 

Thanks for the information Redfox.  



#8 Shere- Dean

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Posted 21 May 2018 - 01:44 PM

It should (sort of) already been in your program............visitors and facility sections, that employees are to notify supervisor or operator of suspicious people or activities. Wouldn't that suffice if you just incorporated a statement there that employee(s) will not be reprimanded for calling out the behaviors/people?

 

Yes, I realize its not something new, however our industry never considered it until now. Customer insist that a procedure be in place. 

Thank you,

 

S. Reid.



#9 Shere- Dean

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Posted 21 May 2018 - 01:47 PM

hi

we do not have written procedure but as for customers requirement that staff should be reminded of this twice a year, we attach sth like this to payslips

 

STAFF BRIEFING – whistle bowing contact details

(date)

 

Colleagues who come forward with concerns play an important role in maintaining a healthy, respectful, and productive workplace. Please see below confidential whistle blowing contact details to report any concerns that you might have in regards to the site. This could be in relation to food integrity, quality or safety; or in relation to responsible sourcing or ethics programme.

 

There are several contact methods that can be used. These are:

(contact details provided by customers)

 

 

additionally posters with contact details are displayed in factory

 

You can just write that company is aware of importance and assures all employees are informed of ways for reporting any concerns etc 

 

hope it helps

 

karina  

I like this. It can be a medium for informing all staff of the procedure and who to contact.

 

Thank you.



#10 Charles.C

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Posted 21 May 2018 - 06:56 PM

Hi everybody. I am currently employed to an edible oils and fats company. One of our customer request that we have a Whistleblower Procedure and Foreign Material Prevention Procedure in place. Does anyone have a sample of such procedures? Can you share it please? Thank you. 

 

Hi Shere-Dean,

 

Yr context may be relevant.

 

There are a mere 1.8M hits on google for "whistleblowing procedure food industry". Many contain "Procedures" but whose content varies prodigiously.

 

The scope of the procedure you seek may be defined by requiring compliance to  local (or perhaps customer) legal considerations. Many IT published procedures look to have been "legal compliance" driven.

 

The content of the procedure is presumably preferred to relate to the Food Industry. Most published procedures look otherwise oriented.

 

Just as an example of what it's all about in one location -

 

https://www.nibusine...g-food-industry

 

As a, perhaps, somewhat contrasting approach -

 

whistleblowing procedure

 

PS - Previous examples in this thread (Posts 2,5) illustrate a relatively informal approach as compared to the almost exact opposite. Yr response likely relates to why yr customer is asking and the Scope of the Policy / Procedure yr own Company wishes (or is required) to implement.

 

PPS - A relatively neutral approach, albeit detailed (includes a Process Flowchart !) -

 

Attached File  Whistleblower Policy-Procedure.pdf   790.32KB   197 downloads

 

P3S - the most "compact" Policy i noticed -

 

Attached File  Whistleblower Policy.pdf   70.32KB   185 downloads


Kind Regards,

 

Charles.C





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