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Corrective Action and Records Section in SOPs


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#1 nfred21

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Posted 05 November 2018 - 01:26 PM

Hello!

 

I have recently moved to a new company and I am working on implementing a document control system for them.  I have noticed they have some SOPs that contain sections for 

 

  • Corrective Action
  • Records 

 

and the statements are very broad underneath each section, like re-train and records are kept for 2 years. 

 

 

Anyone see any issues if I remove these from the documents (we are going for FSSC 22000 next year)

 

Thanks!

 



#2 Abd El-Rahman

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Posted 05 November 2018 - 01:44 PM

it's good 

when you add correction action for and problem and record 

 that's  a good way to make a change.



#3 MsMars

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Posted 05 November 2018 - 01:56 PM

While you don't want to "back yourself into a corner" so to speak with overly specific corrective actions and recordkeeping specifics, you do need to define what constitutes a corrective action, recordkeeping requirements, and record retention requirements.  Whether you do that in each SOP or in one document (i.e. Record Retention SOP) is entirely up to you.  

 

Personally I've found it's easiest to outline record retention in a table in a separate SOP so that you can include retention requirements for other departments, but outline the constitution of a corrective action, specific corrective actions required, and recordkeeping requirements in each specific SOP.



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#4 nfred21

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Posted 05 November 2018 - 02:16 PM

While you don't want to "back yourself into a corner" so to speak with overly specific corrective actions and recordkeeping specifics, you do need to define what constitutes a corrective action, recordkeeping requirements, and record retention requirements.  Whether you do that in each SOP or in one document (i.e. Record Retention SOP) is entirely up to you.  

 

Personally I've found it's easiest to outline record retention in a table in a separate SOP so that you can include retention requirements for other departments, but outline the constitution of a corrective action, specific corrective actions required, and recordkeeping requirements in each specific SOP.

 

Thank-you! 

 

Follow-up question --> Not every SOP requires a corrective action (at least I wouldn't think so...) is there specific types of SOPs that an auditor would expect to see corrective action listed?



#5 Scampi

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Posted 05 November 2018 - 02:24 PM

SOP's where there is a DEFINED requirement should have CA and Deviation procedures

 

So, something like a sanitation SOP where you have a concentration check you should have corrective actions and deviations

 

SOP on filling out the visitor record........probably not because you may never see that particular visitor again


Because we always have is never an appropriate response!


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