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Supplier declaration for a cleaning company

supplier declaration cleaning food defense

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#1 ilonar


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Posted 02 April 2019 - 08:44 AM

We started working with a cleaning company. The story goes like this: someone who is known to all the employees of our company because he used to work at us a few year ago, lost his job (at another company) and decided to open a cleaning company. The Director felt sorry for him, and decided to start working with his company. And I have to make sure that I manage to integrate the company in our quality handbook.


Cleaning used to be done by our own employees. We work in one shift, starting at 6 or 7 depending on how much work we have that day and finish around 16.00. The cleaning employees used to start later (around 9,10-12), work in production and after production clean for an average of 4-5 hours/day. This also means that several hours per day they were alone in the building. The first question that rises with the new company is Food Defense. We are letting "strangers" walking unsupervised in the company, outside working hours, with full access to production and storage (they have to clean there, so they need access). Does anyone have the same issue or something similar to this? How are you dealing with it?


As I have supplier declaration for agencies of temporary workers, service providers, I have to make one also for the cleaning company. I already have some ideas, like only use cleaning agents from our approved list, follow our cleaning instruction, respect colour coding, leave cleaning equipment clean. But does anyone have a declaration that I can use as starting point?

#2 MsMars


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Posted 02 April 2019 - 07:48 PM

Do you have cameras installed in your facility? Keycard controlled access? If not, IMO you would almost have to hire someone to act as a supervisor to the cleaning crew, who are essentially a contract service provider (therefore should have some sort of supervision). They need a contact point for not only safety and security, but also who are they contacting if something goes wrong or in case of emergency? It's a big risk. 

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