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Risk Assessment Processes for Raw Materials and Packaging Suppliers

Risk Assessment Suppliers Audit

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#1 CBMRMBOWER

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Posted 02 May 2019 - 06:22 AM

Hi All,
 
We have recently been asked by one of our co-pack customers to further expand our approved supplier process with an additional risk assessment for all ingredient and packaging suppliers.
 
This is above and beyond our current process of using supplier quality questionnaires, documented supplier approval policy, approved supplier records (quality certificates etc.), non conformance registry and grading of suppliers in line with delivery quality/quantity etc.
 
Our system in our opinion is reasonably comprehensive and already meets our third party audited quality and food safety systems.
 
We rate our approved suppliers using the number of NCR's raised if required for any quality and delivery related issues that may occur each year to add some metric around our approval process.
 
We also undertake audits of some our major suppliers facilities as part of our approval program but this is not on a regular basis. We are generally reliant on the information provided by our suppliers whom all have third party audited food safety and quality systems in place rather than simply add another audit visit by another customer to their list.
 
My question is does anyone have a risk assessment template that they currently use to evaluate and approve raw material and packaging suppliers against that you can share with me? 
 
Or can people share what additional processes they use to evaluate suppliers to their company apart from what we are already doing?
 
Thanks in advance.
 
Regards,
 
Rod.
 


#2 bmart

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Posted 02 May 2019 - 12:50 PM

Hi CBMRMBOWER,

 

I've had a similar situation pop up recently. The way I interpreted the request was to put myself in the position of the supplier and perform a hazard analysis on the product they manufactured.

 

I have an internal form I complete once I receive a vendor questionnaire, COA, SDS, etc. from a supplier. If needed (I only use this part for our Foreign Supplier Verification Program), I include a hazard analysis of the ingredient/packaging. Essentially, assess chemical, physical, or biological hazards associated with the ingredient. Any journal references or regulatory information is written under the analysis.I also ask the supplier  if there are any foreseeable hazards with their product and how they control them since they probably know much more about the process.


Edited by bmart, 02 May 2019 - 12:52 PM.


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#3 Charles.C

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Posted 02 May 2019 - 03:13 PM

Hi CBMRMBOWER,

 

This (in combination with raw material-packaging's risk) is how BRC8 Food Standard  "interprets"  [risk-based] for approval of food raw material / packaging suppliers -

 

The company shall have a documented supplier approval procedure to ensure that all suppliers of raw materials, including primary packaging, effectively manage risks to raw material quality and safety and are operating effective traceability processes.

 

The approval procedure shall be based on risk and include either one or a combination of:

•  a valid certification to the applicable BRC Global Standard or GFSI-benchmarked standard. The scope of the certification shall include the raw materials purchased
•  supplier audits, with a scope to include product safety, traceability, HACCP review and good manufacturing practices, undertaken by an experienced and demonstrably competent product
safety auditor. Where the supplier audit is completed by a second or third party, the company shall be able to:
•  demonstrate the competency of the auditor
•  confirm that the scope of the audit includes product safety, traceability, HACCP review and good manufacturing practices
•  obtain and review a copy of the full audit report
or
•  where a valid risk-based justification is provided and the supplier is assessed as low risk only, a completed supplier questionnaire may be used for initial approval. The questionnaire shall have a
scope that includes product safety, traceability, HACCP review and good manufacturing practices, and it shall have been reviewed and verified by a demonstrably competent person.

 


Kind Regards,

 

Charles.C


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#4 Charles.C

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Posted 03 May 2019 - 03:32 AM

FWIW I attach 2 literature approaches to achieving a risk-based element.

 

(1) IMO a conceptually quite attractive layout for risk-based supplier evaluation albeit having a rather wide scope.

Layout is oriented to Food rather than Packaging.

My only immediate criticism is that there are no specific columns for the Product's (presumably separately evaluated) Risk Status and some of the factors mentioned in my previous post3 but these cud be easily added if required (also see 2 below).

 

Attached File  FSVP supplier evaluation template.pdf   140.33KB   118 downloads

 

(2) Secondly I attach a much simpler scoped approach which assumes an audit checklist is separately available and has been implemented.

Text is intended to apply to Food and Packaging.

I am unclear as to precise food meaning of some terms in cells E21/E22

The items (1,3) in excel could be usefully incorporated into layout No.1 above.

 

Attached File  Supplier Evaluation Procedure(2).xlsx   9.73KB   115 downloads

 

Hopefully will provide some ideas for other layouts.


Kind Regards,

 

Charles.C


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#5 CBMRMBOWER

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Posted 03 May 2019 - 04:22 AM

Thanks Charles your information certainly puts this assessment into a better perspective for our quality team.

 

We are currently recording and rating our various suppliers (packaging and raw materials) against NC's raised but we haven't been grading based upon whether major versus minor which would be a better and fairer comparison.

 

I do like the broader scope of the FSVP supplier evaluation template however it maybe difficult in collecting some of the broader information from some of our supplier base. To counteract this we could possibly give those suppliers providing less detailed information a higher risk rating based on the information no available or not being provided at the time of assessment. The challenge then of course is to determine how this affects procurement etc.







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