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How do you manage your food safety management system?


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Poll: How do you manage your food safety management system? (33 member(s) have cast votes)

How do you manage your food safety management system?

  1. Entirely Pen and Paper (3 votes [9.09%] - View)

    Percentage of vote: 9.09%

  2. Excel, Word and Manual Records (29 votes [87.88%] - View)

    Percentage of vote: 87.88%

  3. Software Solution (1 votes [3.03%] - View)

    Percentage of vote: 3.03%

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#1 Simon

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Posted 14 May 2019 - 09:40 AM

In the good old days pen and paper were the norm for documenting procedures and records.  As time and technology has moved on a myriad of solutions have been developed to make the management of FSMS easier.

 

Please vote and let us know which tools you use to manage your FSMS.


Best Regards,

Simon Timperley
IFSQN Administrator
 
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#2 zanorias

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Posted 14 May 2019 - 11:32 AM

Predominantly Word for creating documents and printing controls sheets, Excel for data trending, in-factory is mostly paper and pen based. However we've started (trying) to adapt to more efficient ways with technology; we are in the process of converting internal audits to electronic using an I-Pad type device with Zetasafe which seems to be working so far. Production paperwork is now scanned and indexed into a database using mstore. This works great when retrieving data i.e. a trace - I can put in the batch and most of the production documents will instantly come up. However if there is a human error inputting batch when indexing, this is a right pain in the wotsit, and takes a lot of time going through the database to find the documents. Good thing there's no 4 hour deadline   :headhurts:  There's also occasions when there are "technical difficulties" and won't let us sign in or search for documents - not ideal considering the need for retrieval can potentially be serious and imminent.

 

I think the systems (I use at least) show some promise and make things easier overall, but there's still some progress to be made and glitches to work through.



#3 Agrumeambu

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Posted 15 May 2019 - 11:49 AM

We use word for creating and modifying documents and forms, Excel for data trending but also for somr forms. Right now, we are using only pen and paper in the factory, but we are looking into going fully paperless (Minus one form - Metal detector. I want to keep that one as paper). Then we will keep them in our server where I will place them under week / day, will make it a lot easier to find them versus going through our entire file cabinet ! Excited as this will save me a lot of time on a weekly basis.

 

We were already doing internal audits on computer, but I was printing them so SM would sign them, we are going to go with an electronic signature. 

 

There's always possible improvements, and we will keep going that way :)

 

Thanks for the poll ! It's an interesting one to say the least.

 

Julie



#4 tsebring

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Posted 15 May 2019 - 12:15 PM

You might want to add another option for a mixture of electronic and paper records.  We're mostly paper, but I'm pushing them towards electronic (four reports currently.  Adding more as I have time).  Much easier to manage and you can consolidate the data for trending, etc.  I went with the middle option because it was the closest.


Edited by tsebring, 15 May 2019 - 12:15 PM.


#5 HokeyPokey

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Posted 16 May 2019 - 07:31 PM

I have a Excel spreadsheet that got everything link to this. I call it "GBRE" 

 

 

"Great Big Register of Everything"

 

This work real well. 



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#6 zanorias

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Posted 17 May 2019 - 06:01 AM

I have a Excel spreadsheet that got everything link to this. I call it "GBRE" 

 

 

"Great Big Register of Everything"

 

This work real well. 

 

 

:lol:  I hope you keep back ups



#7 CFSTOKWE

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Posted 17 May 2019 - 06:56 AM

Hie guys,

 

Our system is entirely pen and paper based, I really wish we could use an electronic system of some sort sometimes papers can be tedious and the filing a massive headache. I wish there was a system that I can use to retrieve data



#8 CFSTOKWE

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Posted 17 May 2019 - 06:58 AM

May you kindly share this, perhaps it would go a long way in assisting me, trying to migrate from paper to sort of electronic form

I have a Excel spreadsheet that got everything link to this. I call it "GBRE" 

 

 

"Great Big Register of Everything"

 

This work real well. 



#9 Simon

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Posted 17 May 2019 - 07:06 AM

You might want to add another option for a mixture of electronic and paper records.  We're mostly paper, but I'm pushing them towards electronic (four reports currently.  Adding more as I have time).  Much easier to manage and you can consolidate the data for trending, etc.  I went with the middle option because it was the closest.

 

The middle option includes manual records, which are pen, paper etc. 


Best Regards,

Simon Timperley
IFSQN Administrator
 
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Need food safety advice?
Relax, you've come to the right place…

The IFSQN is a helpful network of volunteers providing answers and support. Check out the forums and get free advice from the experts on food safety management systems and a wide range of food safety topics.

 
We could make a huge list of rules, terms and conditions, but you probably wouldn’t read them.

All that we ask is that you observe the following:


1. No spam, profanity, pornography, trolling or personal attacks

2. Topics and posts should be “on topic” and related to site content
3. No (unpaid) advertising
4. You may have one account on the board at any one time
5. Enjoy your stay!


#10 ts33

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Posted Yesterday, 01:20 PM

Our system is pen/paper, hard/electronic copies, and software based.

 

 

 

Thanks,

 

TS,

USA






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