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#1 jperri

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Posted 17 July 2019 - 01:26 PM

Hello everyone,

 

I have searched this topic but have found conflicting results.

 

I wanted to verify if I am including the right information on the footer of the documents I have created.

Currently we have the following:

- Section #

- Page #

- Issue date:

- Revision #:

- Prepared by:

- Approved by:

 

Not sure if I need to omit or add things to the footer.

 

I am also wondering if the footer has to be present on records as well, for example: temperature, cleaning and sanitation.... records that are filled out by personnel.

 

Thank you!

 

Jenna


Edited by jperri, 17 July 2019 - 01:35 PM.


#2 Charles.C

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Posted 17 July 2019 - 01:41 PM

Hello everyone,

 

I have searched this topic but have found conflicting results.

 

I wanted to verify if I am including the right information on the footer of the documents I have created.

Currently we have the following:

- Section #

- Page #

- Issue date:

- Revision #:

- Prepared by:

- Approved by:

 

Not sure if I need to omit or add things to the footer.

 

I am also wondering if the footer has to be present on records as well, for example: temperature, cleaning and sanitation.... records that are filled out by personnel.

 

Thank you!

 

Jenna

 

Hi Jenna,

 

I think you will find that no GFSI-recognized FS Standard specifies a particular format.

 

The typical, minimum, requirement is to include any Code-specified, document "characteristics".


Kind Regards,

 

Charles.C


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#3 The Food Scientist

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Posted 17 July 2019 - 01:56 PM

Hello everyone,

 

I have searched this topic but have found conflicting results.

 

I wanted to verify if I am including the right information on the footer of the documents I have created.

Currently we have the following:

- Section #

- Page #

- Issue date:

- Revision #:

- Prepared by:

- Approved by:

 

Not sure if I need to omit or add things to the footer.

 

I am also wondering if the footer has to be present on records as well, for example: temperature, cleaning and sanitation.... records that are filled out by personnel.

 

Thank you!

 

Jenna

 

That's more than enough! And yes you may add them on records. Just like Charles said, there is no required format for any GFSI scheme. I think it just makes navigation between documents a lot easier for you, your employees and auditor. 


Everything in food is science. The only subjective part is when you eat it. - Alton Brown.


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#4 jperri

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Posted 17 July 2019 - 02:01 PM

Thank you for your responses! :spoton:

 

I appreciate it, I thought there was a certain requirement. 



#5 erin.m.v

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Posted 17 July 2019 - 03:17 PM

Hi Jenna,

 

I highly recommend not including so much information in your header/footer format. I found maintaining all of that information to be too time consuming and clunky. Also, you may have some documents/forms that apply to more than one section, which makes including the section names messier.

 

We use document/form title, version number, effective date, and page count.

 

Another thing to consider is that having more information included in the header/footer opens you up to the possibility of there being more discrepancies between the information on your documents/forms and your document register. Minimizing the information contained in the header/footer also minimizes the possibility of document register-related audit non-conformances, which are my least favorite type!

 

Best of luck to you and your team!

 

Sincerely,

 

Erin



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#6 jperri

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Posted 17 July 2019 - 03:24 PM

Hi Jenna,

 

I highly recommend not including so much information in your header/footer format. I found maintaining all of that information to be too time consuming and clunky. Also, you may have some documents/forms that apply to more than one section, which makes including the section names messier.

 

We use document/form title, version number, effective date, and page count.

 

Another thing to consider is that having more information included in the header/footer opens you up to the possibility of there being more discrepancies between the information on your documents/forms and your document register. Minimizing the information contained in the header/footer also minimizes the possibility of document register-related audit non-conformances, which are my least favorite type!

 

Best of luck to you and your team!

 

Sincerely,

 

Erin

 

Hi Erin,

 

Thanks for the feedback!!

 

I just edited my footer now, it looks a lot cleaner and I only included (what I found to be) the most important or useful information for tracking and organizing the records.

 

I only included that much information originally because (for some reason) I thought that was part of the code.

 

Jenna



#7 erin.m.v

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Posted 17 July 2019 - 03:27 PM

Hi Erin,

 

Thanks for the feedback!!

 

I just edited my footer now, it looks a lot cleaner and I only included (what I found to be) the most important or useful information for tracking and organizing the records.

 

I only included that much information originally because (for some reason) I thought that was part of the code.

 

Jenna

 

I completely understand. I went through the same process. :-)






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