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#1 Ian_K

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Posted 17 August 2019 - 07:41 AM

Hi all, we have many suppliers with different level of quality & food safety assurance system. 

 

Some of the suppliers have good QFS system such as GSFI-certified, e.g. BRC, FSSC 22000. May I know if they already have good system in place, do you still perform inspection during point of receiving? Can we solely based on the COA?

 

I would be interested to know your program to manage this type of supplier.

 

Thank you very much!

 

Ian_K

 

 



#2 FoodSafetyPlanet

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Posted 18 August 2019 - 01:07 AM

Most companies find it easiest to require the same from all suppliers. Ultimately, I think it depends on what they are supplying you. Variables like product risk, volume, and relationship history will help determine this.



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#3 pHruit

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Posted 18 August 2019 - 08:16 AM

The standard of certification of the supplier also doesn't necessarily account for what happens in transit between them and you, so yes we inspect everything that comes in.

Being certified also doesn't preclude mistakes, so accidental dispatch/loading of the wrong ingredient for example - just because the CofA says that's its ingredient x does not definitively make this the case. I've seen some quite heft bills from exactly this over the years - warehouse picked wrong product, all paperwork says it's the right product, receiving site only checks paperwork and proceeds to use wrong ingredient (apparently oblivious to the fact that it has the obviously the wrong texture, colour etc) and don't pick it up until final product QC checks, at which point it's already been mixed with £thousands worth of other ingredients.

 

Relying entirely on CofAs does seem to be becoming more popular - I guess there is a view that it's an efficient way to save resource as the responsibility is passed to the supplier - but it's not a route I'd be comfortable to take.



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#4 Ian_K

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Posted 18 August 2019 - 12:16 PM

Agree with pHruit, definitely will still conduct receiving check which will be more of non-destructive and visual check such as labeling, transportation damages.

 

I am thinking of those quality and food safety parameter from supplier / manufacturer such as sensorial, chemical testing (e.g. moisture), allergen shall be assured by supplier via agreement, COA etc. We could pre-align with supplier on the requirements and should there be any quality and food safety issues, they shall bear the responsibility.

 

Maybe some of your company is practicing similar approach, could you share what do we need to align to supplier before start practicing "non-check during receiving".

 

I would like to know things like: -

1. Criteria of supplier 

2. Supplier audit frequency / monitoring program become tighter?

3. Agreement content / legal aspect if issues happened

4. Other points to take note and pre-align

 

Thank you.



#5 Charles.C

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Posted 18 August 2019 - 01:11 PM

Agree with pHruit, definitely will still conduct receiving check which will be more of non-destructive and visual check such as labeling, transportation damages.

 

I am thinking of those quality and food safety parameter from supplier / manufacturer such as sensorial, chemical testing (e.g. moisture), allergen shall be assured by supplier via agreement, COA etc. We could pre-align with supplier on the requirements and should there be any quality and food safety issues, they shall bear the responsibility.

 

Maybe some of your company is practicing similar approach, could you share what do we need to align to supplier before start practicing "non-check during receiving".

 

I would like to know things like: -

1. Criteria of supplier 

2. Supplier audit frequency / monitoring program become tighter?

3. Agreement content / legal aspect if issues happened

4. Other points to take note and pre-align

 

Thank you.

 

Hi Ian,

 

You are basically asking -

 

(1) How to to create an "approved supplier"

(2) How to set up a sampling scheme vis-a-vis an "approved supplier".

 

(1) Should be an automatic 1st priority.

 

Both likely depend on your specific business.  Which is ??


Kind Regards,

 

Charles.C


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#6 mahantesh.micro

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Posted 19 August 2019 - 06:53 AM

We have categorized manufacturer/supplier into 3, Green line, Blue line and yellow line. The green line suppliers are those who have certified GFSI bench marked food safety standards, blue are those with other food safety standard such as ISO 22000-2005, and yellow are the ones who do not have any certification but they meet our internal Vendor qualification criteria.

 

Green line- need not test all the parameters for unloading the materials, just need to check physical and sensory.

Blue line- need to test some basic parameters.

Yellow line- need to test important parameters.

 

But as for truck condition checking is concerned before unloading, all the above need to be checked coz we do not know what contamination happens during transit. Even vendor audit frequency also fixed based on these criteria.

 

Regards

Mahantesh



#7 Ian_K

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Posted 19 August 2019 - 03:18 PM

Hi Mahantesh and friends,

 

Its a good benchmark for us as instant noodle manufacturer.

 

May I know what is the vendor audit frequency you have fixed for the 3 categories?

 

Is there any other matters / criteria / assurance program / legal documents that I should take note before executing QC Plan by vendor categorization?

 

Thank you.



#8 mahantesh.micro

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Posted 20 August 2019 - 06:15 AM

Ian_K,

We have fixed audit frequency for Green, Blue, & Yellow line manufacturer, once in 3 years, once in 2 years and once in a year respectively, but for packing material manufacturer it is one time audit (initial /Vendor Development stage). Apart from vendor auditing we do ongoing vendor assessment once in 6 months for all the categories including packing material vendors to assess their compliance to our specifications and delivery time.

 

Categorization of vendors done primarily based on standards they are certified, Legal compliance, their allergen program, change over procedures, specifications of their RMs and the adherence, their vendor programs etc.

 

Vendor audit itself includes all documents verification including statutory and regulatory related.

 

Thanks

Mahantesh



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