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Streamlining Batch Sheets

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Posted 25 September 2019 - 05:12 PM



I'm relatively new to the food safety world and would like some suggestions on how to streamline our batch sheets.

My company is very small (<25 employees total). I need to get them FSMA compliant, but we are currently struggling with traceability.

Our products include Ready-To-Eat items and sauces. Everything is frozen or refrigerated with short shelf-life.


The problem is our batch sizes are very small because our equipment isn't large enough to support larger batch sizes. 

Certain products we make 20 batches per day on one production line (yields ~130 cases).

We lot code everything with Best By / Julian dates using a label gun.

All of our ingredients are purchased in bulk, so at most there will be 2 different lot numbers on one production day. 

If there's a recall, the entire day's production would be recalled. 


Our current batch sheets include: Lot numbers for finished product, packaging, and ingredients, sanitation, cooler temperature, total cases produced, and pack size. My question is would it be inappropriate to write how many batches was produced instead of filling out 20 batch sheets with the same lot codes for each production line?


Please advise. I'm open to other suggestions. Thanks for reading!

Ryan M.

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Posted 25 September 2019 - 06:46 PM

I would use a spreadsheet type format.  Such as, one batch type sheet for each type of product batched.  Each line on the spreadsheet will have the different lot, date information.  I'm assuming you will use a unique batch code for each of the 20 batches on one line?  If so, you can pre-add these on the spreadsheet.  The operators just record the other information.  


Be sure you have some reference to specific batching instructions operators must follow.

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