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Payment Collection for Food Safety Training

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Microbiologist Scientist

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Posted 15 November 2019 - 06:48 AM

Hi!
As a independent contractor (food safety trainer), should I collect half of my fees and personal expenses in advance?
I have to travel for 3 days.
How can I do it?



SQFconsultant

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Posted 15 November 2019 - 12:55 PM

As consultants and trainers we require all professional fees and estimated expenses upfront -- we learned a long time ago to not back-bill, oh the stories!

 

On expenses we simple calculate what we are going to spend, pad that by about 25% and then once we are back in the office we run the receipts and if we over-estimated (by at least $50) we refund the difference - if on the other hand we under-estimated we bill for the difference.

 

Interestingly enought we almost always hit the expenses within dollars.

 

Now, we do a straight project rate for everything that includes all estimated expenses.


Kind regards,
Glenn Oster
 
GOC BUSINESS GROUP | SQF System Development, Implementation & Certification Consultants
Internal Auditor Training - eConsultant Retainer Subscriptions - Pre & Post SQF-GAP Audits - Consultant Training
Visit us @ http://www.GlennOster.com  or call us @ 772.646.4115 US-EST 8am-4pm Anyday except Thursday
 
 

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Microbiologist Scientist

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Posted 15 November 2019 - 11:06 PM

Thanks SQFconsultant, very helpful information.
Can you please explain me the process you used to collect yor expenses and fees.
This is my first time doing this. I believe the client send me the contact and I will send him my bank information with the contract back. Is this right???
Thanks



SQFconsultant

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Posted 15 November 2019 - 11:28 PM

Thanks SQFconsultant, very helpful information.
Can you please explain me the process you used to collect yor expenses and fees.
This is my first time doing this. I believe the client send me the contact and I will send him my bank information with the contract back. Is this right???
Thanks

Sure.

No, you send the prospective client a contract.

 

We send a service offer that details everything we chatted about, all rates, expenses, location, expiration dates, etc.etc We include option for payment by bank wire, Bitcoin or Credit/Debit card - we do not take checks.  Our service offer once signed becomes both our invoice and contract.


Kind regards,
Glenn Oster
 
GOC BUSINESS GROUP | SQF System Development, Implementation & Certification Consultants
Internal Auditor Training - eConsultant Retainer Subscriptions - Pre & Post SQF-GAP Audits - Consultant Training
Visit us @ http://www.GlennOster.com  or call us @ 772.646.4115 US-EST 8am-4pm Anyday except Thursday
 
 

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Microbiologist Scientist

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Posted 16 November 2019 - 07:09 PM

Hi!!!
When we charge a training section by day.
Do we have to specific in the contract how many hours a day?
Thanks



SQFconsultant

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Posted 29 November 2019 - 10:06 PM

We use a standard of 8 hours with 30 minutes for lunch and 2 breaks of 15 minutes each - With that said we don't charge by the hour, only by the project as we might take less than the 8 hours and if more we don't charge for the overage - frankly for training we come close to actual stated.


Kind regards,
Glenn Oster
 
GOC BUSINESS GROUP | SQF System Development, Implementation & Certification Consultants
Internal Auditor Training - eConsultant Retainer Subscriptions - Pre & Post SQF-GAP Audits - Consultant Training
Visit us @ http://www.GlennOster.com  or call us @ 772.646.4115 US-EST 8am-4pm Anyday except Thursday
 
 





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