Hello.
I love a traceability exercise, hate recall exercises. Also, when an auditor asks me a forward trace test and a backwards i die inside because to me it is the same thing.
We are an egg packing site so fairly simple, but i'll list what we include in ours. (the amount of docs some require now has gone up over the last year - so this could be a bit excessive)
We have a form that lists the following:
- date / completed by
- time started / time finished
- product
- BB date of product
- date / time packed
- lane packed on
- producer PEN (probably irrelevant for you, this is the number from the farm that is stamped on the eggs)
- producer name (supplier name of the product)
- batch grading (or processing / packing date)
- start / finish time of processing batch
- batch quantitiy
- collection of product date (or delivery of supplies etc.)
- collection of product quantity (quantity received in that delivery)
- oldest date on that delivery
- the finished product packaging batch code (for us, the packaging comes on big pallets and each pallet has it's own ticket from the supplier, this has a batch code so we can trace the packaging)
- certificates of conformity from the suppliers (so any ingredients etc. used from external suppliers - their certificate numbers
then we attach the evidence, such as:
- grading sheet (the machine we use for grading (processing) has a print off sheet for each batch
- original incoming tickets (any incoming product used, the ticket . delivery note etc. for that - they also tend to want the original and not a copy)
- supplier certificates (relating to the product)
- we include vehicle checks, delivery schedules, driver reports for that vehicle on the day of delivery
- an order form / delivery note showing the product going to the customer
- the original packaging label for the packaging used along with the delivery note of the packaging coming to us
You really could go on and on, they might want to see other checks completed such as temperature checks, changeover checks, weight checks, anything remotely related to that end product.
I do this once a month - i think if you do one step forward AND one step backward it covers both forward and backward under the same trace. As i said we have a simple process to relatively easy for us.