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How to manage a 3rd Party Sanitation Team?


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#1 PollyKBD

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Posted 12 July 2021 - 02:40 PM

Hi all, currently our sanitation situation is as follows: Production and Packaging: clean their own equipment. Daytime sanitation: removes trash, keeps things tidy, spot cleans as needed/possible. Evening sanitation: cleans floors, dishes, racks, trash, weekly monthly quarterly cleaning checklist. There is overlap between daytime and evening sanitation and right now, aside from equipment, everyone helps with everything. We are about to lose our evening sanitation person and have had a difficult time finding a replacement for her and our daytime girl would rather work in packaging so we are entertaining a 3rd party sanitation crew. I have no idea how any of that works. We are an SQF facility and we only run 1 shift. How does food defense and chemical control work when "strangers" are cleaning your facility and there is no one there to monitor them? Do we need to have someone from our facility here supervising while they are here? Any information would be much appreciated. Thank you! ~Polly 

 



#2 Scampi

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Posted 12 July 2021 - 03:27 PM

They would be on contract, you enter the SQF required details into the contract re: access etc

 

Once the 3rd party has signed the contract, they are legally bond to follow it  

 

You should have your employees performing PreOp, ----then if there are issues, you will catch them

 

I would also implement an ATP program-------then you'd know that everything is being done properly based on the data you get out of the ATP metre


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#3 MDaleDDF

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Posted 12 July 2021 - 05:48 PM

We tried this once.   It was super expensive and they just couldn't figure out how to keep the building clean consistently.  After 9 months we let them go and hired a few 2nd shift peeps.   They're not perfect, but way better than the 3rd party was.



#4 Ryan M.

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Posted 12 July 2021 - 06:01 PM

It will be expensive and raise eyebrows.  Upper management will balk at the cost.  The company will have a tough time finding people to consistently do the work.  The only difference is you don't have to manage that process so you pay the extra for someone to manage it for you.

 

I would continue to look for someone and hire internally.  Doesn't sound like they need a lot of experience, but just be willing to work third shift and be able to show up consistently.  If you don't, I would look to pay a premium for someone who works third shift.  At my company they get an extra $0.50 an hour, but that may be going up to a $1 extra an hour now with the way wages are going.



#5 TimG

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Posted 12 July 2021 - 07:25 PM

Hello Polly, I won't go into the good/bad of it as some folks above me already touched on that. Some things you will be required to do:

  • Training
    • You will have to document, verify, and then validate that all training is effective for each individual performing this service
      • This could be problematic if the contract company has have high turnover
  • Sanitation
    • Again document, verify and validate that the sanitation tasks are performed per your requirements
      • Are there stringent sanitation standards you need to reach for micro or allergen changeover, or will it be simple housekeeping type tasks

You will want to make sure they keep the same level of documentation that you have with your in house sani team.



#6 PollyKBD

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Posted 12 July 2021 - 07:48 PM

Unfortunately, we haven't even gotten applicants for the positions. We offer a $1/hr differential and it's not even 3rd shift, it's really a 2nd shift. We've had no bites so 3rd party is the direction we will have to go. I don't like it, but someone has to clean the place and our production and packaging teams already do so much. 

Thanks for the information so far. Keep it coming if you all think of anything else!

~Polly 






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