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SQF Policy vs Procedures

SQF Policy Procedures Prerequisite

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joannaflesche

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Posted 06 October 2021 - 12:50 AM

Hello all!

 

The more and more I search threads, the more I can't wrap my mind around the difference between policy and procedure.

 

I have been working with SQF for the past year and have worked on existing systems, I now have the opportunity to restructure our system and I am trying to figure out the best way to do it (the most simple). These are my options:

 

 

1. Include policy details in SOPs (this is what I have worked with in the past, sections denoting responsibilities, frequencies, etc)

2. Use the food safety manual as the policy manual- include responsibilities in each section of the manual

3. Create a policy documents and SOP documents- this is the way the current system is set up but it feels like everything is over documented and is just a copy paste of the code

 

 

I appreciate any guidance you can provide on clearing up policy vs procedure.

 

Joanna



Charles.C

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Posted 06 October 2021 - 03:11 AM

Hello all!

 

The more and more I search threads, the more I can't wrap my mind around the difference between policy and procedure.

 

I have been working with SQF for the past year and have worked on existing systems, I now have the opportunity to restructure our system and I am trying to figure out the best way to do it (the most simple). These are my options:

 

 

1. Include policy details in SOPs (this is what I have worked with in the past, sections denoting responsibilities, frequencies, etc)

2. Use the food safety manual as the policy manual- include responsibilities in each section of the manual

3. Create a policy documents and SOP documents- this is the way the current system is set up but it feels like everything is over documented and is just a copy paste of the code

 

 

I appreciate any guidance you can provide on clearing up policy vs procedure.

 

Joanna

Hi Joanna,

 

Regarding ^^^^(red)

 

This fundamental query pops up at various intervals. Afai recall the "definitions" formalized by ISO have been the basis of most FS Standards albeit with occasional tweaks.

 

I suggest to first try the link referenced inside the  post 5(of thread X1) linked below,  followed by a look at Post 9 of same thread X1 (and especially follow the further linked post inside Post 9 )

 

https://www.ifsqn.co...an/#entry134678

 

Hope the above directions not over-convoluted. :smile:


Kind Regards,

 

Charles.C


Scampi

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Posted 06 October 2021 - 12:12 PM

Policy = what your company is going to do

 

Procedure = how you're going to do it

 

work instructions = step by step instructions to do a specific task

 

so in the context of SQF (simplified example)

 

GMP Policy - no food drink allowed on the floor etc

 

Procedure - perform daily GMP checks

 

Work Instruction - observe employees returning from lunch/break for evidence of items in the mouth (chewing gum /sucking on candy or mints) record findings on record ABC


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Hoosiersmoker

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Posted 07 October 2021 - 12:05 PM

When I was thrust into the FS Manager position I noticed the FSM had "Policy" in it and also had a procedure that mirrored it exactly. I eliminated all of the "policies" as the procedures stated the policy at the beginning. I spoke with the Auditor about this specific issue and his response was that if the policy was stated it complied and liked that it was a part of the procedure as it clarified the purpose of the policy and exemplified it in the procedure. We'll see what the next auditor says though,  this will be our last year with this one as he's retiring.



SQFconsultant

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Posted 08 October 2021 - 10:46 AM

Keep it as simple as possible. That is what we do.


Kind regards,
Glenn Oster
 
GOC BUSINESS GROUP | SQF System Development, Implementation & Certification Consultants
Internal Auditor Training - eConsultant Retainer Subscriptions - Pre & Post SQF-GAP Audits - Consultant Training
Visit us @ http://www.GlennOster.com  or call us @ 772.646.4115 US-EST 8am-4pm Anyday except Thursday
 
 





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