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Requesting a Certificate of Insurance from suppliers

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Spidey

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Posted 22 October 2021 - 10:17 PM

I have updated my Supplier Approval Program and am in the process of collecting updated documents from all of my suppliers.  (We have about 300 raw materials and 50+ suppliers.)

 

I have requested what I believe to be standard food safety documents:

Specification Sheet
Allergen Statement
SDS
Continuing Guarantee
3rd Party Food Safety Certificate
Certificate of Liability Insurance
 
I just had a very large supplier tell me that they don't usually supply a Certificate of Insurance.  Has anyone else run into this before?  What is your solution?
 
Currently we are certified under SQF Fundamentals Edition 1 Manufacturing - Intermediate.  In the future, we will be pursing SQF Code Edition 9 Food Safety Code for Food Manufacturing.


SQFconsultant

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Posted 22 October 2021 - 10:55 PM

I rarely see this asked for , but when I have you would ask for the liability limits form that will tell you what the company is insured for, list by table etc


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Glenn Oster

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Zargham Abbas

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Posted 23 October 2021 - 09:44 AM

Hi,

If your manufacturing Halaal Products ,ask supplier to provide Halaal Certificate as well.


Halal, ISO & Food Safety Consultant


pHruit

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Posted 23 October 2021 - 10:00 AM

Similar to Glenn, I don't often get asked for this, but you could always just ask for confirmation of policy no. and associated limits of liability?



olenazh

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Posted 23 October 2021 - 02:27 PM

What relation does this certificate have to food safety?



TimG

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Posted 25 October 2021 - 01:21 PM

What relation does this certificate have to food safety?

 

I always assumed it was more of a supply chain assurance. If my supplier can't be relied upon to maintain required levels of insurance, can they be relied upon to be an important cog in my logistics chain?

I typically have to provide copies of mine to my customers as well.

 

I also kind of inferred that it would show if there was a supplier driven recall, the customer wouldn't just belly up and leave me with the bill.

 

But that's assumption and inference, might not be accurate.



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Spidey

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Posted 25 October 2021 - 03:13 PM

I always assumed it was more of a supply chain assurance. If my supplier can't be relied upon to maintain required levels of insurance, can they be relied upon to be an important cog in my logistics chain?

I typically have to provide copies of mine to my customers as well.

 

I also kind of inferred that it would show if there was a supplier driven recall, the customer wouldn't just belly up and leave me with the bill.

 

But that's assumption and inference, might not be accurate.

This is my understanding as well and I also have customers request this as part of their supplier approval.  We even have some customers who set minimums of coverage that they require.

 

I've just had a different representative from the supplier that initially denied my request offer to send me a certificate of insurance.  So I guess my problem is solved, but it is an interesting topic of conversation.



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Posted 29 October 2021 - 12:00 AM

We used to ask for this as part of our vendor approval process but it served no purpose as its not related in anyway to food safety/quality. It was in place at one stage as we did have a vendor that had no insurance and a claim was made - small - but not insignificant to their business.

 

I'd be thinking any finance provider to a business would also insist on them having insurance, if they can't cover a claim, they go bust and the financier won't want that. Like home loan and car financiers, they always ask for a copy of your insurance policy when you first take out the loan. (well in my case they do) 

 

So we've stopped keeping the certificates and we're removing the question from our questionnaire. We've never been asked for a copy of our vendors insurance certificate from any auditor. Certainly not a BRC requirement. You could have it as part of your approval program but what value is it adding to the approval process?

 

We leave the insurance side up to our procurement team, it's included as a requirement in supply contracts , i.e. they must have liability insurance in place. 



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