4 replies to this topic

[Josharp186]

Hello there, 

 

I did not get good remarks on last years management review during SQF but not enough to take a point off. I am working through the code and have a much better review this year but I am struggling to think of how I include a the verification and validation activities. The processes are our plant are fairly basic so not much data track surrounding this has been organized. 

 

Any thoughts?

Thanks.

[Tony-C]

Hi Josharp186,

 

SQF Requirements are specified in Clause 2.1.2 Management Review (Mandatory)

2.1.2.1 The SQF System shall be reviewed by senior site management at least annually and include:

iv. Corrective and preventative actions and trends in findings from internal and external audits, customer complaints, and verification and validation activities;

v. Hazard and risk management system; and

vi. Follow-up action items from previous management reviews.

 

Your management review should include a review of activities under 2.5.1 Validation and Effectiveness (Mandatory) and 2.5.2 Verification Activities (Mandatory)

 

So, review a summary of activities that confirm Good Manufacturing Practices are achieving the required results; This could be review of inspections or relevant test results. Critical food safety limits re-validation; and any validation of changes to the processes or procedures. This could be review of extra testing or confirmation of original validation information such as legislation.

 

Verification activities will include audits and inspection. Review a summary of compliance, non-conformances, corrective actions as a result of verification activities and completion of audit/inspections performance vs. schedule.

 

Kind regards,

Tony

[Josharp186]

Thank you for the advice. I ended up gathering all the data I had gathered over the year and put it in the review. The auditor loved it. They really liked how I have been tracking the food safety culture score. I developed a score card system that is based off internal audits and observational measures. 

[OrRedFood]

I'm interested in your Food Safety Culture score card - do you observe people doing the right thing when no one is around? Going over and above ?  How do you assign scores?

 

I've got an anonymous questionnaire to gauge how people feel, and compared last year to this year, and trying to bring up moral for crews that already work really hard.  I want to have more to show our auditor this year than just the two quizzes, and a small improvement..  

 

I'm struggling with convincing the owner that a small item such as a $5 - $10 gift card for spotting something everyone else missed would be really incentivizing. or other appropriate scenarios.  Thanks.    

[Josharp186]

I have the scorecard broken out into two categories which together lead up to 100%

 

-70% is Internal audit based

-30% is monthly observations.

 

 

The audit score is broken up into categories of GMPs, Housekeeping, Security/Outside Premise/Pest Control, Sanitation, and Program Adherence. Then the observation score is based on non-conformances, GMPs, and a subjective attitude score. 

 

I do not add internal audit non-conformances to the monthly observation score and will use those to take points off the audit portion. The 30% is reserved for items that either go right or wrong while not actively auditing. I will take points off and I will add points when I see good things happen or people catch a big mistake. I try and reward people for thinking and following programs.  

 

At the end of the month, I will discuss with the QA team and we come up with a score for how we felt the attitude of the facility has been for the past month towards following food safety. This does tend to fluctuate more than one would think! 

 

The goal is to hit a minimum of 90% each month. Each month the team hits this number they are rewarded with a lunch of their choice. I take the score card, the audit findings, and observation score and make a presentation each month and review with the team. Each month there tends to be an area of focus that we work to improve one. I use the monthly presentation to train on that topic with everyone. Our goal for this next year will be to hit at least 95% each month as my team has been hitting the 90% and my lunch budget is starting to dwindle ;P