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Does the Document Change Register index need a revision date?

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Posted 25 July 2022 - 04:00 PM

Does the Document Index/ Document Change Register itself have to have a last updated or revision date of it each time a form/ policy is updated?


P.S. Each time an individual form/ policy is updated that particular items receives an updated date but I am not sure about the actual Document Index/ Document Change Register.



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Posted 25 July 2022 - 04:04 PM

I would not give it a new revision date for changes to data. We would only give it a new revision date if we update the register template.


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Posted 26 July 2022 - 12:34 PM

I have never included a date on a document revision register and it has been ok during audits.  

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Posted 26 July 2022 - 04:55 PM

In our facility, we only change the revision date for our programs and policies or templates. So for a log or record of information, we don't change the revision date after every entry in the log/record, we only change it if the actual skeleton of the log/record changes. This could be changes in the questions being asked, the scope, or the individuals responsible. 


I would see a document revision register as just another log with data being added (or changed, depending how yours is set up). 


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Posted 29 July 2022 - 03:13 AM

For the last document system I was in charge of, I wouldn’t update the Document Register’s revision history unless there was a change to the structure of the document. Updating a date on the registry would only result in a new issued date for the register (along with a “replaces xx/xx/xxxx” date to indicate the change before). Auditors were always impressed I kept the obsolete versions of the doc register with all my change request forms, and could actually go through my binder to see all changes match up with the versions prior.

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Also tagged with one or more of these keywords: IndexDocument Change Register, Document Control, Document revision, Document index

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