6 replies to this topic

[Miss Frankie]

At my former job, I had a master signature sheet for the entire SQF policy binder.

At my new job, they have a signature page for each section.  

 

I have to reword/rework several sections, and am wondering what the normal signature situation is.

 

I'm thinking a signature sheet for all policies in 2.0 and a signature sheet  in 9.0 since I have each set of policies in a separate binder. 
(When I started, each section had it's own binder)

 

Whatever I decide, I need to get started as out audit is in mid-September.

 

[Scampi]

I simply initials and date the bottom corner of each procedure but I'm thinking we won't be doing that either

 

The change log technically along with the internal audit and annual reassessment documentation should be sufficient to demonstrate review

[G M]

Either approach should work.  Which is better depends on scale, I suppose.   The size or complexity of a facility or product portfolio could conceivably necessitate separate registers by section, building, process etc.

 

Our SQF Program is managed as one group, and only one register is used to track changes, but it has less than 100 documents.

[Miss Frankie]

I simply initials and date the bottom corner of each procedure but I'm thinking we won't be doing that either

 

The change log technically along with the internal audit and annual reassessment documentation should be sufficient to demonstrate review

We date and document each  change at the end of each section.  I'm thinking on page for element 2.0 and one for element 9.0 with review dates and signatures is what I'm aiming for.

 

Thanks.

[Miss Frankie]

Adding to the original question.  
WHO needs to sign the reviews?  
In the past, I (SQF Practitioner) always signed.

Current employer has "Prepared by" SQF Practitioner with signature

AND                            "Approved by" Vice President with signature

 

Is 1 signature enough, if more better? 
Can it be both SQF Practitioners?  
Does it matter as long as it's signed?

[Scampi]

The portions of SQF that are covered under the internal audit requirements need a signature from site management

 

all others SQFP is sufficient 

[G M]

Adding to the original question.  
WHO needs to sign the reviews?  ...

 

Does it matter as long as it's signed?

 

 

By someone trained and qualified.  How "trained" and "qualified" are defined is somewhat open to interpretation, but your auditor will probably expect them to have at least gone through some HACCP training or related program that can be documented with a certificate from the training provider.

 

As a HACCP/PCQI etc. trained person in charge of document management, my signature is the only one on 95+% of our Prerequisite(GMP/sanitaiton) /HACCP /SQF /Organic /Halal etc. document updates and annual reviews.  The exceptions are the ones that explicitly need to involve management like the "management commitment statement" (SQF 9e 2.1.1.1.v)

 

Most of our policy documents also include an opening statement to the effect of "the Manager of [food safety/quality department] or a trained and qualified designee is responsible for the implementation and maintenance of [policy/program]"