We have self built our forms in SharePoint. There is a signature box to sign but we do use shared profiles. We include a box for the employee to enter in their employee ID number to identify them as the person entering the form. Some forms we have the capability for them to actually scan their badge. This has not been an issue for our SQF audit or FDA inspection.
I agree SharePoint + MS Flows can be a very powerful tool for forms. The learning curve is steep, but there is potential to create an interconnected system of forms/notifications that alert certain users based on form submissions. For example, QA inspections can be triggered once operators submit forms detailing equipment cleanings. Once QA submits their completed inspection forms, operators are then automatically notified of the results. SharePoint and Flows are usually included in the 365 Office suite that most companies already have.
The link above may have the information to get started with MS Sharepoint forms, if you're somewhat familiar with the basics of the app. Otherwise, I would look for free sharepoint training courses that teach the basics of creating sites/lists/libraries, and adding users.
Sharepoint can track which users are submitting forms. Given that each user is password protected, this should be adequately secure to please auditors. You should also keep an e-signature authorization form on file for each of your staff that e-sign.
Edited by Brothbro, 03 August 2022 - 05:57 PM.