3 replies to this topic

[kasie_marie]

Our goal is to make the employee handbook and policies accessible to all employees. Since some do not have access to company accounts or use of computers we are looking into a cloud based format to hold these items. I have searched and the programs found include other services we don’t need. Any ideas? Thank you in advance.

[Scampi]

SharePoint

 

If you're using Microsoft in house already, you've probably got this 

 

What about the payroll company?  ADP etc have platforms that allow the importation of docs + digital sign offs

Edited by Scampi, 22 March 2024 - 03:39 PM.

[Brothbro]

Seconding Sharepoint, with some experience you can make a permission-based system that allows users to view but not edit the documents of your choice. It's not the most user-friendly program but learning isn't too hard these days. I would start by looking into how to make a Sharepoint site, followed by:

 

- Libraries

- Lists

- Document management (Checking in/out, approving/rejecting, Moving files)

- Adding users

- Setting permissions

[jfrey123]

SharePoint is a great tool I've had to learn to utilize these past two years.  The sites I've created can be locked down to users in the corporate environment or to specific groups.  But I'd have reservations about any cloud sourcing these documents for any user on any device, because they will be accessible to people outside your organization by design.

 

My org still prefers a binder with all of the programs for common access to low level employees, and supervisors/managers with corporate email accounts are able to access records via our server or the read-only copies I've published to the SharePoint site(s).