5 replies to this topic

[SafetyNut]

Hello,

I am not sure I am understanding the 2.3.4 Approved Supplier Amendment. How I am seeing it is that we need to approve an additional supplier just in case we run into an emergency situation. Currently we process raw product that simply goes into a large tote. That would be the only emergency supply that we would need. We have always ordered enough totes to last almost the full year. Then we order again about halfway through to cover the rest of the year. Last season we approved an additional tote manufacturer but never purchased anything from them. This makes it difficult to get updated documents for the approval. No one wants to spend the time to send documents for a company that does not plan on purchasing anything. Any thoughts or suggestions would be appreciated.

Thanks

[jfrey123]

Listing them prior to the actual emergency isn't an approved emergency purchase, it's actually adding an approved supplier to your register.  When it comes to the emergency purchase(s), your SOP should detail what circumstances might lead to the need for an emergency need, and which documents you need to get as the emergency purchase is being made.

 

Getting a LoG, copy of their GFSI cert, and a spec for the totes in question, with a documented review that they meet or exceed your requirements for the specification on the tote (or material supplied) should be sufficient me thinks.

[Tony-C]

Hi SafetyNut,

 

This exception is for when you order from non-approved suppliers in an emergency. Your procedures need to reflect what you would do to ensure the raw material is acceptable prior to use:

 

Relevant section from SQF Food Safety Code: Food Manufacturing 2.3.4 Approved Supplier Program (Mandatory):

2.3.4.4 The receipt of raw materials, ingredients, processing aids, and packaging from non- approved suppliers shall be acceptable only in an emergency situation and provided a receiving inspection or analysis is conducted and recorded before use.

 

Kind regards,

 

Tony

 

[SafetyNut]

Hello,

Thank you for the responses. I guess the part that is confusing me is: 

 

Suppliers that have been used in past emergency situations, or may be used in future emergency situations, shall be assessed and included in the approved supplier program. Emergency suppliers that are used in urgent situations and are subject to receiving inspection and analysis (2.3.3 in primary codes, 2.3.4 in ither codes), shall be assessed for further use and included in the approved supplier program if appropriate.

 

We have not had an emergency situation before to have had to use another supplier. I think the only reason would be an "urgent situation". The likelihood of such a situation is low. Is this "appropriate"?

 

Maybe I am misunderstanding. Any insight/clarification would be appreciated.

 

Thanks again!

[Tony-C]

Suppliers that have been used in past emergency situations, or may be used in future emergency situations, shall be assessed and included in the approved supplier program. Emergency suppliers that are used in urgent situations and are subject to receiving inspection and analysis (2.3.3 in primary codes, 2.3.4 in ither codes), shall be assessed for further use and included in the approved supplier program if appropriate.

 

Where are you quoting this from SafetyNut?

 

Kind regards,

 

Tony

[Tony-C]

Suppliers that have been used in past emergency situations, or may be used in future emergency situations, shall be assessed and included in the approved supplier program. Emergency suppliers that are used in urgent situations and are subject to receiving inspection and analysis (2.3.3 in primary codes, 2.3.4 in ither codes), shall be assessed for further use and included in the approved supplier program if appropriate.

 

Where are you quoting this from SafetyNut?

 

Kind regards,

 

Tony

 

Sorry SafetyNut I've found it here: https://www.sqfi.com...lier-jul-21.pdf

 

I agree the wording isn't great. If you've used a supplier in an emergency situation in the past and it is possible you will use them again, assess them and add them to your approved suppliers list.

 

Suppliers used in an emergency should be assessed and included in your approved supplier program if you decide you want to use them again.

 

Kind regards,

 

Tony