10 replies to this topic

[sgedvilas]

Does anyone have a format to follow for "written procedure audits"?

[Charles.C]

Dear sgedvilas,

Sorry if I'm being slow today but i don't understand yr query or it's relation to ISO 22000.

Do you mean a standard format for writing "procedures" ,eg ISO 9001-type Quality P rocedures?

Rgds / Charles.C

BTW, Welcome to the forums !

[sgedvilas]

I am looking for a format to perform a yearly review or audit on the procedures written.
Do all the procedures require yearly review or can the yearly review focus on areas such as receiving procedures, sanitation procedures, incoming inspection etc.

Dear sgedvilas,

Sorry if I'm being slow today but i don't understand yr query or it's relation to ISO 22000.

Do you mean a standard format for writing "procedures" ,eg ISO 9001-type Quality P rocedures?

Rgds / Charles.C

BTW, Welcome to the forums !

[tsmith7858]

I am looking for a format to perform a yearly review or audit on the procedures written.
Do all the procedures require yearly review or can the yearly review focus on areas such as receiving procedures, sanitation procedures, incoming inspection etc.

ISO 22000 does not "require" a yearly review of procedures. You can find the following in section 8.4.1 of the standard.

8.4.1 Internal Audit
The organization shall conduct internal audits at planned intervals...

An audit program shall be planned, taking into consideration the importance of the processes and areas to be audited, as well as updating actions from previous audits...

The previous ISO acceptance of this was once a year for everything but the current leanings are towards "risk based" audits. I installed my system in 2008 and in 2009 I audited each area and each element because it was all new and I wanted to make sure I did not miss anything.

For this year I have process and system audits in an open schedule for every 3-5 weeks. 2 weeks before an audit we (managment team) determine what "needs" to be audited based on risk. We evaluate external factors such as customer feedback, current industry issues, and external audits as well as internal metrics to determine what areas "need" audited. We are also ISO 9001 so we factor in Quality as well as food safety.

The bottom line is, you choose how you want to do it. As long as you have some reasoning behind it, you should be fine.

I am however still a bit old fashion and I do have an annual desk review for any document that has not been through a revision in the previous year. I feel you need to at least blow the dust off of it and make sure something did not change!

[Charles.C]

Dear sgedvilas,

Thks for yr clarification.

In fact there are many threads here on the "internal audit" subject for several of the private standards as well as ISO 22000. The basic approach is usually similar to tsmith's post (thks ) using either a risk-based idea or arbitrary scheme as preferred to split areas proportionately across the year (often with a corrective actions sheet built onto the audit document).I think many factories also do a yearly condensed check across the whole floor for good measure even if the standard does not demand it. There is an audit template here somewhere for BRC if you don't mind doing a bit of searching although it's pretty easy to construct oneself anyway.

Rgds / Charles.C

[sgedvilas]

Thanks all for the input and clarification of the standard.
An "internal audit template" that I can adapt to our company needs would be a great starting point.
Does anyone out there have something that can be shared?

Dear sgedvilas,

Thks for yr clarification.

In fact there are many threads here on the "internal audit" subject for several of the private standards as well as ISO 22000. The basic approach is usually similar to tsmith's post (thks ) using either a risk-based idea or arbitrary scheme as preferred to split areas proportionately across the year (often with a corrective actions sheet built onto the audit document).I think many factories also do a yearly condensed check across the whole floor for good measure even if the standard does not demand it. There is an audit template here somewhere for BRC if you don't mind doing a bit of searching although it's pretty easy to construct oneself anyway.

Rgds / Charles.C

[Simon]

Frequency - I agree with TS it should be based on risk.

Format is usually something like this: Internal Audit Checklist

Content depends on what you are auditing.

Regards,
Simon

[Zeeshan]

Does anyone have a format to follow for "written procedure audits"?

I have made a simple format to assist me for physical verification of correct use of forms (with verification of current issue numbers/revision numbers at the point of application).

To me, audit of written procedure = verification that written procedure are being implemented or not = verification that formats of correct version under each written procedures are being correctly used at the point of application.

 Forms Implementation Status.pdf   40.33KB   373 downloads

Regards:
M.Zeeshan

[Charles.C]

Dear Zeeshan,

Thks for attachment.

But somewhat confused.

By "form" I guess you mean "Record form" ?

As I understand it, this is basically intended to verify that people in production (whatever) are using the correct (= presumably latest revision) version of the appropriate (Record?) form ?

I presume you have another procedure to do a general internal audit using reference data similar to Simon's example, ie checks on specific aspects of implementation ? (In cases like BRC the situation becomes more complex since the scope is increased) ?

Rgds / Charles.C

[mandu]

Looking for "written procedures audit" information. An introduction, scope and frequency etc. If you could help out, it would be greatly appreciated. Best regards

[Charles.C]

Dear mandu,

Welcome to the forum!

Yr post appears to be a repeat of the original starter for this thread ? No problem but perhaps you could give us a little more info. on yr specific area of interest ?

For ISO 22000 ?

Rgds / Charles.C