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#1 DenisB

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Posted 25 June 2013 - 07:03 PM

We are having an argument here on what defines "annually" concerning recall practices and crisis management simulations, the following are the replies we have:

 

1- within a period of 12 months + or - 1 month.

2- as per the calendar (could be anywhere between 2 months (Dec'12 - Jan'13) and 24 months (Jan'12 - Dec'13)

3- as per a company fiscal yearly report - every 12 months (no more, no less)

 

As an auditor, I would define "yealy or annually" as being within a period of 12 months + or - 1 month.

 

Your input or references would be appreciated.

 

Many Thanks

 

DenisB :spoton:

 

 

 



#2 Tony Z

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Posted 25 June 2013 - 08:43 PM

Hi Denis - Annually is used a lot - Recurring or  done, or performed every year without missing a year - a year is 12 months or 365 days (ok 366 regularly shows up every 4th year) +/- 1 month is a bit broad as 13 months is more than a year and if you performed something on the 13 month that you stated you would annually, you would be working on the next year and missed the previous year - Doesn't have to be calendar or fiscal however they can be used to define your annual period

 

Tony Z



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#3 qui

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Posted 26 June 2013 - 02:09 AM

I would say annually as every 12 months, which means that if you have a mock recall done in June 2012 and it must be done annually, you could have it done anytime between June 2012 and June 2013, after June 2013 ii would be consider out of date, it all depends then on the limits applied.



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#4 Simon

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Posted 26 June 2013 - 07:24 AM

Every year or 12 months. Example:

If management review meeting conducted May 15 2012, and I audited you on May 16 2013, I would expect to see the 2013 MR already conducted  or at the very least MR scheduled before end of May 2013 (you would just about get away with this if you provided evidence e.g. minutes in your report to me - maybe I would make it an observation rather than a NC).  If not scheduled in at all it would be an NC, but with the same evidence required.

 

Cheers,

Simon


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#5 Simao Monteiro

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Posted 04 July 2013 - 09:46 PM

Hello all,

 

I agree with Simon. The principle is in the Schedule. It must be every year, but if the interval is linger than 12 months, there must be a justification.

 

k



#6 YongYM

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Posted 05 July 2013 - 08:37 AM

Hello DenisB:

 

My auditor also informed that annually or yearly is ≤ 12 months.

 

 

Yong



#7 leet222

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Posted 11 July 2013 - 12:23 PM

Our current auditor FIRMLY believes that an expiration date is exactly that..THE expiration date.  If your cert runs out on May 15,2013, then you should have your next evaluation completed by that date.  There is only - 1 month...no + 1 month in the tolerance.



#8 Simon

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Posted 11 July 2013 - 01:35 PM

It would be useful to get the insights of an auditor or two.


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