Jump to content

  • Quick Navigation
Photo
- - - - -

Supplier Approval of Contract Service Providers

Supplier Approval SQF Contract Service Providers

  • You cannot start a new topic
  • Please log in to reply
6 replies to this topic

#1 sqflady

sqflady

    Grade - MIFSQN

  • IFSQN Member
  • 112 posts
  • 30 thanks
9
Neutral

  • United States
    United States
  • Gender:Female
  • Location:Wisconsin

Posted 06 February 2015 - 09:18 PM

Hello All,

 

I am struggling with how to approve contract services that are provided via verbal contract only.  How do others handle this?

 

I'm not sure if I should send them questionnaires and what documentation to request as part of our Supplier Approval Program. 

 

Thanks!



#2 zue_rais

zue_rais

    Grade - Active

  • IFSQN Associate
  • 22 posts
  • 9 thanks
3
Neutral

  • Malaysia
    Malaysia

Posted 07 February 2015 - 04:12 AM

Hi Kwenzel,

Try attached docs



Thanked by 5 Members:

#3 cheeseman

cheeseman

    Grade - Active

  • IFSQN Associate
  • 10 posts
  • 1 thanks
0
Neutral

  • United States
    United States
  • Gender:Male
  • Location:Madison, WI

Posted 26 February 2015 - 03:21 PM

I agree. You need to have some sort of documentation outlining the service they are providing and any restrictions they may have (i.e. not entering the plant, adhering to GMPs, etc.). This should be simple enough for one to mock-up and get both parties to sign.



Thanked by 1 Member:

#4 trubertq

trubertq

    Grade - PIFSQN

  • IFSQN Principal
  • 627 posts
  • 252 thanks
115
Excellent

  • Ireland
    Ireland
  • Gender:Female
  • Location:Donegal

Posted 26 February 2015 - 03:57 PM

Make up a code of practice for them to sign , something simple not full of jargon, what you expect from them, what your Hygiene rules are etc.. I have attached a template


I'm entitled to my opinion, even a stopped clock is right twice a day

Thanked by 1 Member:

#5 sqflady

sqflady

    Grade - MIFSQN

  • IFSQN Member
  • 112 posts
  • 30 thanks
9
Neutral

  • United States
    United States
  • Gender:Female
  • Location:Wisconsin

Posted 26 February 2015 - 05:07 PM

I have decided to make a list of "approved contract service providers" listing all of our providers and the service that they provide including contact information.  All of our visitors that enter the plant are required to sign a copy of our visitor policy indicating the rules that they must follow while on the premises. 

 

This forum has been extremely helpful.  Thanks to everyone who has shared.



#6 Hien2016

Hien2016

    Grade - Active

  • IFSQN Active
  • 8 posts
  • 0 thanks
0
Neutral

  • United States
    United States

Posted 21 May 2019 - 04:09 PM

Thank you zue_rias.

Our team is outsourcing a third-manufacturing processor, so the documents that you shared are very helpful.

 

Regards,

HT



#7 SQFconsultant

SQFconsultant

    SQFconsultant

  • IFSQN Fellow
  • 1,513 posts
  • 352 thanks
225
Excellent

  • United States
    United States
  • Gender:Male
  • Interests:SQF, walking on the beach, cheese making, budding potter, start-up microgreen & farming operation, Oster Missions.

Posted 23 May 2019 - 02:46 PM

You can simply get a statement on a letterhead from the supplier as to what they provide, etc.  

 

An example of this - We have a client with about 40 plumbers, electricians, silversmiths, chimney sweeps, etc on verbals - we had each one produce a letter on their letterhead indicating what they do for the company, how they are contacted, etc.  Each one attended a training on GMPs for contractors and each is required to provide training information, ID's etc and obey the requirements for contractors that each one was sent and they signed and returned.  


Warm regards,

 

 

Glenn Oster

Glenn Oster Consulting, LLC

 

SQF System Development & Implementation Consultant

You can DIY or Bring in the Professionals - Done in 30 days

 

Small to Mid-Size Food, Food Packaging & Food Logistic/Storage 

Remote & On-Site/Analysis of Operational & Capital Needs

Internal Auditor Training Program / eConsultant w/annual review

USA - +1.772.646.4115 // glenn@glennosterconsulting.com

www.GlennOsterConsulting.com

 

 

 

 

 

 

 

 

 

 

 






Also tagged with one or more of these keywords: Supplier Approval, SQF, Contract Service Providers

0 user(s) are reading this topic

0 members, 0 guests, 0 anonymous users

EV SSL Certificate