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#1 Loni Banaszak

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Posted 06 March 2015 - 08:45 PM

We are in the process of installing coded doors to the main entrances at our facility. If you use coded doors, what is the best way to think of the code. Everyone here is just going back and forth, making it way more complicated than it should be. I was thinking maybe the address or zip code. Anyone have any suggestions?

 

 

Thanks In Advance

Loni


Thanks,

 

Loni


#2 it_rains_inside

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Posted 06 March 2015 - 09:22 PM

Just one code for everyone??

 

Seems a bit risky, since every time an employee is let go you'd have to reset the number.

 

We have a code system but each employee has their own code (last 4 of SSN or other specified number in case of duplicate) or a keyfob / swipe card.

 

Numbers or cards are de-activated if an employee is terminated as part of the exiting protocol.

 

Plus since everyone has their own code we can regulate the coming and going of employees, it serves as a back-up to the time clock, and for us we have certain limitations on entry times so that employees codes will note work more than 1 hour  before their shift - this way they can't  loaf around (seems suspicious that anyone would want to "hang-out" and work)

 

Just what we do - but having one code for everyone seems kinda risky


Edited by it_rains_inside, 06 March 2015 - 09:23 PM.

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#3 ChocoTiger

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Posted 06 March 2015 - 09:29 PM

We use a swipe card/key fob system to open doors for the plant entrance door off the lobby, and other sensitive areas.  For our main office area, the door has a key pad with a code unique to each authorized employee.  The receptionist lets visitors and contractors in as needed.  This system works well for us.  Having the same code for everyone is a risk...I've seen instances where the code was written on the wall outside the door, so even "unauthorized" people could get in...



#4 Loni Banaszak

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Posted 06 March 2015 - 09:43 PM

Ill spare the details about why the company I work for wont invest in proper locked access, but we decided on a stationary 2 digit number that included the last 4 of each employees social, thanks for the tip. That seemed to squash the back in forth as soon as I got on board with a separate number for each employee lol. I am hoping the amazon purchase serves it purpose :)


Thanks,

 

Loni


#5 shea quay

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Posted 07 March 2015 - 12:22 AM

It very much depends on the number of digits in your security code and the number of employees you have. A four digit code at a company with a thousand employees severely narrows your options with regards site security! You would honestly be amazed at the number of (especially small to medium sized companies) who put systems such as this in place to simply tick a box rather than address an actual potential food safety issue. I have found that 1, 2, 3, 4 and 4, 3, 2, 1 will get me into most sites! 



#6 fgjuadi

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Posted 09 March 2015 - 12:38 PM

Edit - they figured it out, so I wont leave my top secret super easy to remember code laying around


Edited by magenta_majors, 09 March 2015 - 12:39 PM.

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#7 Mr. Incognito

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Posted 09 March 2015 - 02:21 PM

We have the same system for our facility and it's manageable.  We actually have 3 different sets of codes and we have it that they will be changed twice a year at a minimum.

 

The food safety team decides on a 4 digit code and that's what it'll be.  If someone leaves then we just come up with a new code.  It doesn't have to be anything in particular but shouldn't be 1,2,3,4 because that's the code I use on my luggage  :roflmao:  (sorry i had to not sure who might get that reference)


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#8 Myusername

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Posted 09 March 2015 - 04:56 PM

we had area specific codes, one guy taped the locks open because " remembering codes is bullshit", when we gave him crap for it he just went and broke all the locks out... ya the things I deal with.

We now have individual 4 digit codes, it has worked better except a different employee will sit at a door for hours punching in codes trying to figure them out in his own F.U.Q.A move. Which I don't understand because he's in maintenance and has access to all areas regardless, he's figured out all but 2 codes yet.

 

if you don't do a proper install now you will have to do several cheap installs over the years. also use 5 digit codes 4 is too easy



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#9 Loni Banaszak

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Posted 09 March 2015 - 05:03 PM

We are doing a 6 digit code, and believe me I have stressed the importance of having a proper system installed, however I am choosing my battles and this was a tiny victory for me lol, Thanks for all the tips everyone!


Thanks,

 

Loni


#10 MWidra

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Posted 12 March 2015 - 01:48 PM

we had area specific codes, one guy taped the locks open because " remembering codes is bullshit", when we gave him crap for it he just went and broke all the locks out... ya the things I deal with.

 

Disgruntled employees will do anything.  I remember one getting even with someone by putting Super Glue into the locks of doors.  Maintenance worked for hours getting it out because the door was locked shut when he did it.

 

Being able to inactivate a former worker's code may save you from a bad issue in the future, so remember to change the code if someone gets fired.

 

Martha


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#11 Myusername

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Posted 12 March 2015 - 02:15 PM

Disgruntled employees will do anything.  I remember one getting even with someone by putting Super Glue into the locks of doors.  Maintenance worked for hours getting it out because the door was locked shut when he did it.

 

Being able to inactivate a former worker's code may save you from a bad issue in the future, so remember to change the code if someone gets fired.

 

Martha

 

Ya we changed out the locks from a 75$ lock were it had one code to 800$ locks with high security steel doors with up to 300 codes, this guy taped them open or propped in a 2x4 when confronted he threatened to break the locks AGAIN. well I explained these doors are now more valuable than he was he got the idea and left shortly after. and yes I do change codes when people leave.



#12 MWidra

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Posted 12 March 2015 - 03:45 PM

 well I explained these doors are now more valuable than he was he got the idea and left shortly after

:roflmao:

 

As for the changing locks, I've seen companies posting someone to watch fired employees as they pack up their personal belongings and escorting them out the door.  Their code had been de-activated a few minutes before they were told of the firing, and their email was put on lockdown.  I've gotten emails saying that if a fired employee is seen on the premises, to call the police. People go nuts sometimes.

 

Martha


"...everything can be taken from a man but one thing:  the last of the human freedoms--to choose one's attitude in any given set of circumstances, to choose one's own way."  Viktor E. Frankl

 

"Life's like a movie, write your own ending."  The Muppets





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